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Sharing PowerApp with 100 users

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Posted on by CP153319

I have to share a PowerApp with around 100 users. I can't share it with my entire org because there are thousands of people in the AD.

I made an excel list with all the names of the people formatted like this - Johnny Smith; Rick Lee; Kevin Williams;

Then I pasted the names into the box where you are supposed to enter the names of the people you are sharing with. After this the system does not recognize the names as users in my AD like it does on SharePoint.

My question is: Do I have to type in these 100 users manually or is there some way to bulk-add users from our AD so the website recognizes them as users?

Thank you

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seadude 1,855 on at

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Re: Sharing PowerApp with 100 users

You can create a Sharepoint "Access List" then compare User () with the Sharepoint list to see if the current user has access. It going to be a manual effort for you to maintain the Access List though.

Here is the method I've begun using at my gigantic organization:
* Create an Azure AD Security Group based on Job Title.
* Everyone who assumes this job title automatically becomes part of the group
* When they move to a different job title, they automaticlly removed from the group

This is the best method i've come across for controlling access to PowerApps, Flow, SP LIsts.
v-monli-msft on at

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Re: Sharing PowerApp with 100 users

Hi @CP153319,

I just tested and it seems you could only add one user/one group at one time. So far the only workaround is adding your users all to a security group in Azure Active Directory and share the app with this group.

However, you can also post an idea in the PowerApps Ideas forum, so it might be considered for future releases.
https://powerusers.microsoft.com/t5/PowerApps-Ideas/idb-p/PowerAppsIdeas

Regards,
Mona Li