AI-Powered Approval System Using Copilot in Power Apps and Power Automate Flow

Modern approval processes are often slow, manual, and inconsistent, leading to delays, policy violations, and poor decision-making. In this solution, we combine Power Apps, Power Automate, and Copilot to create an intelligent purchase approval system.

Employees submit requests through a Power Apps form, and AI instantly analyzes each request and detects risks, and recommends actions. Based on AI-driven insights, Power Automate dynamically routes approvals such as auto-approve, manager review, or high-risk escalation to finance team.

Example Use Case

Scenario: USB Keyboard Purchase Request

An employee from the IT department submits a request to purchase a USB keyboard.

Step 1: Make a Model Driven App & Create the Flow

Once your structured data file is ready, create a new agent in Copilot Studio.

1. Open Microsoft Power Apps and create a Model-Driven App.
2. Create a Purchase Request table with fields: Item, Cost, Reason, Department.
3. Open Microsoft Power Automate and create a new flow for the approval process.

Step 2: Add “Run a Prompt” Action

1. In Microsoft Power Automate, add a new action “Run a Prompt”.
2. Choose Custom Prompt to define your own AI logic.
3. Configure the prompt to analyze purchase request details (Item, Cost, Reason, Department)... Read More