web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

Welcome to the Power Platform Communities
News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Automate / Approval Comments text...
Power Automate
Suggested Answer

Approval Comments text - Capture and modify

(0) ShareShare
ReportReport
Posted on by CU17121425-0
Hello.
 
How to modify the text after capturing it in the comments section in Approval, to send it by email in a format with spaces between lines and so that it can be read better.
 
Thanks.
Categories:
Building flows
I have the same question (0)
  • Suggested answer
    SudeepGhatakNZ Profile Picture
    SudeepGhatakNZ 14,396 Most Valuable Professional on at
    First, ensure the comments from the approval action are stored in a variable or directly captured in the flow.
    Use the replace() expression to add proper line breaks that will render in the email. In Power Automate, emails (like those sent via Outlook) use HTML formatting. You need to replace new lines (\n or carriage returns) in the text with <br> tags.
    Here’s the expression:
    replace(variables('Comments'), '\n', '<br>')
    Finally, replace variables('Comments') with the variable or dynamic content holding the approval comments.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

News and Announcements

Welcome to the Power Platform Communities

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Users!

Kudos to our 2025 Community Spotlight Honorees

Congratulations to our 2025 community superstars!

Congratulations to the March Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Automate

#1
Haque Profile Picture

Haque 594

#2
Valantis Profile Picture

Valantis 328

#3
David_MA Profile Picture

David_MA 281 Super User 2026 Season 1

Last 30 days Overall leaderboard

Featured topics

Share your ideas and struggles with building Power Automate flows!
Survey: Power Automate mobile app
How to Ask for Help with Your Power Automate Workflow
Flows are not visible for users who sign in with their personal accounts
Start and wait for an approval action
Restore a deleted flow
List of actions cheat sheet for Power Automate Desktop
Question for everyone : How are you using Create Text GPT in AI Builder?
Welcome to the Power Automate forum!

Product updates

Microsoft Power Platform Community release plans