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Using Flow to change filters in a SharePoint List View

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Posted on by Deb_B_Dev

Hello All,

I was wondering if any of you can help me.

I'd like to build a flow that when an item in a SharePoint list is created that the flow changes the filters of a specific view in the list. Is this possible and how would I go about building this flow in power automate?

Any thoughts gratefully received.

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Building flows

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Expiscornovus 33,189 Most Valuable Professional on at

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Hi @Deb_B_Dev,

You can use the ViewQuery property in a REST API call for this. You can update the property in a Send an HTTP request to SharePoint action.

Below is an example of that approach.

Let's say you have the list below with the All Items view and you want to sort your list items on DueDate Older to newer (ascending). In addition to that you also want to exclude items where the PercentComplete value is equal to 100.

1. This is how the all Items View looks before update

2. This is what we are aiming for after the update with the Power Automate cloud flow

3. The ViewQuery you would need to achieve this would be like below:

<OrderBy><FieldRef Name=\"DueDate\" /></OrderBy><Where><Neq><FieldRef Name=\"PercentComplete\" /><Value Type=\"Number\">100</Value></Neq></Where>

4. In a flow setup it would look like the below

Be sure to use your specific ViewId, not the one of my example.

URI

_api/web/lists/getByTitle('@{variables('ListName')}')/Views('@{variables('ViewId')}')

Headers

{ "Accept": "application/json;odata=verbose", "Content-Type": "application/json;odata=verbose", "X-HTTP-Method": "MERGE" }

Body

{ "__metadata": { "type": "SP.View" }, "ViewQuery": "<OrderBy><FieldRef Name=\"DueDate\" /></OrderBy><Where><Neq><FieldRef Name=\"PercentComplete\" /><Value Type=\"Number\">100</Value></Neq></Where>" }

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AlexS2023 9 on at

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I had a similar query and your solution worked great @Expiscornovus. Is it possible to add additional WHERE clauses? (New to all this and trying to get my head around the syntax!) Thanks.

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Expiscornovus 33,189 Most Valuable Professional on at

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Hi @AlexS2023,

Yes, you can use an and element for this. Just add a second clause with <eq> (or neq) directly after the first clause <eq> and place the <and> around it (within the <where>)

Definitely have a look at the CAML query docs from Microsoft, those are a useful resource for this:

https://learn.microsoft.com/en-us/sharepoint/dev/schema/query-schema

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Ziryab_J 2 on at

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Thank you so mucch for your post it works for me but I got an error when trying to open my view :
the "Specified list is invalid, The specified list might have been deleted or you might not have permission to view it.
it happens only in that View which contains only one file, but the erreor disapear when I click on the button OK in the settings page of the view , so i open the settings view page where we put our filters and sorting I click in Ok and the view become accessible again,
do you have an idea please why it happens ?

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wadsywordsy 2 on at

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Thank you @Expiscornovus - I know this is old, but it just saved me from throwing my computer out the window after many hours of going down the wrong path. I'm wondering if there's a way to modify the filters using IN or an OR operator? For example, I've got a variable called strCities and that variable might be "New York" or it might be something like "New York,Los Angeles,Chicago" -- a comma-delimited string. I'm trying to update the view so that it's something like this:

"ViewQuery": "<Where><In><FieldRef Name=\"City\" /><Value Type=\"String\">strCities</Value></In></Where>"
^^That's obviously wrong, but I've been fiddling around with a bunch of different options to no avail. Would really appreciate any help!

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