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Flow co-owner - how to set it up?

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Posted on by kmtom

Hello,

I am an owner of a flow that is available to 10 run-only users. As an owner, I have possibility to run the flow with my credentials and troubleshoot the errors for other users.

How can I set-up a co-owner of that flow? When I add another name to the list of owners, that person can see overall flow & all historical runs, but in case he/she needs to launch the flow, the floe uses my connections (email, etc). How to set it up to make sure flow takes his/hers connections as for the run-only users?

Thanks for help!

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Hardesh15 7,087 Super User 2024 Season 1 on at

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@kmtom You have shared flow but connection used in flow actions are still using your credentials. Please Authenticate connection by your co-owner credentials.

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@Hardesh

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kmtom 4 on at

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@Hardesh15 Thanks for the suggestion! Does this mean I need to add my co-owners credentials to each of the action in the flow (probably 300+) or is there another simpler way to add my co-owners credentials to all the actions in bulk?

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Hardesh15 7,087 Super User 2024 Season 1 on at

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@kmtom

Case-1: if your credentials are valid then your co-owner must re authenticate each connection.

Case-2: if your account is inactive then your co-owner need to re authenticate any one connection and flow will take care rest of connection in a flow. Some times your co-owner may need to authenticate more than one actions.

https://docs.microsoft.com/en-us/power-automate/create-team-flows

unfortunately you need to do one by one.

Please 'Thumbs Up' the posts that helped you and 'Mark as Solution' if my post answered your question.

@Hardesh

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kmtom 4 on at

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@Hardesh15 Thanks for your help! This sounds like a total nightmare... I was wondering if I add the person as owner and leave him/her also on a list of run-only users, would that be a way out? Or it won't work at all?

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Hardesh15 7,087 Super User 2024 Season 1 on at

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@kmtom if you add them as run only users then they can run your flow but Emails etc will be triggered from your account because connection is authenticated by you.

Please 'Thumbs Up' the posts that helped you and 'Mark as Solution' if my post answered your question.

@Hardesh

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SunnySchindler 137 on at

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