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SharePoint Flow Find Items with Date Less than or Equal to today

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Posted on by markthompson3

Hello,

I have a SharePoint list with a column "Next Review" which is a date column, and I need to get items that have a next review date that is previous to or equal to todays date.

Can anyone help with the filter query I would need please?

I currently have a SharePoint Get Items step - and am attempting to use the Filter Query parameter.

Thanks

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Building flows

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MattWeston365 1,701 on at

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Hi @markthompson3

Your odata query should look something like this:

<Field> LE <Expression:utcNow()> as illustrated in my screenshot below. I have used Created in my example, at the point of running it will return everything that was created before the current datetime.

Replace the <Field> with the internal name of your field which can be found by going to list settings and then looking at the edit column url. If your field name has spaces in it when its created, you will find your field name will look something like Review_x0020_Date.

LE is the operator, i.e. less than or equal to.

The in single quotes ' ' create an expression with the forumula utcNow(). You'll see this appear in the intellisense, and this will take the exact date time stamp of when the Flow action is executed.

I hope that helps, please shout if there's anything else.

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RobElliott 10,323 Super User 2025 Season 2 on at

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The filter query would be:

Next_x0020_Review le 'utcnow()'
where the utcnow between the apostrophes has to be done as an expression from the expressions tab over on the right.

(Edit: sorry, I posted without having refreshed the screen so hadn't seen the previous reply from Matt)
Rob
Los Gallardos

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markthompson3 17 on at

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Thanks @MattWeston365 and @RobElliott

I've never actually used flows before, and have just realised my next issue - how I loop through these items as I can't find a foreach action (for each entry in this list that matches the query we just completed, I want to be able to email that user with details of that item)

Thanks

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RobElliott 10,323 Super User 2025 Season 2 on at

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How are you storing the details of the user? In a column in the SharePoint list?
But you need to add an "Apply to each" action, not a foreach, and select "value" from the dynamic content on the right.
Rob
Los Gallardos

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PhantomSoul 24 on at

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hello @RobElliott , What will be the query for utcnow is greater than or equal to StartDate And less than or equal to EndDate? TIA

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markthompson3 17 on at

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Thanks @RobElliott , I was going to get them from the Sharepoint list item, there is a Field called Owner

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MattWeston365 1,701 on at

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hi @PhantomSoul it should be

StartDate le '@{utcNow()}' and EndDate ge '@{utcNow()}' i.e. start date is is the past AND the end date is in the future

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markthompson3 17 on at

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Thanks @RobElliott

Just tested my flow and getting;
{
"status": 400,
"message": "The expression \"Next_x0020_Review LE 2019-03-29T07:18:47.9643857Z\" is not valid.\r\nclientRequestId: fxxxxxxxxxxxxxxxxxxxxxxxx"
}

It's a date only field, is there any adjustments required?

Thanks

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MattWeston365 1,701 on at

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Hi @markthompson3 just surround your date expression with single quotes ' ' as in my screenshot

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markthompson3 17 on at

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Thanks @MattWeston365 that worked - if I wanted to include a check for another field

Would it be;

and Status = "Open"?

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