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Unable to MOVE document between two document libraries

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Posted on by Jsharkey

I am implementing an archive library similar. We are currently facing an issue with the archive needing to have a column of type workflow status, we need to move the file and not copy it because we need to maintain the version history of the document.

How can I move the document to the archive library and maintain the version history?

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Using flows

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v-litu-msft Microsoft Employee on at

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Hi @Jsharkey,

The error says Missing or mismatched field definition on the destination list for source field 'ITApprov' type 'WorkflowStatus', it means you need to create a column named 'ITApprov' type is WorkflowStatus to make sure moved file could achieve.

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Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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Jsharkey 75 on at

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I cannot create this column type manually. There are many different libraries from which the file can be moved from, each having its own workflow status column. I just want to make sure the file and all the previous versions are copied to the archive folder. I don't need to move this column type.

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v-litu-msft Microsoft Employee on at

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Hi @Jsharkey,

If so, I am afraid that there is no way could do it, move file should make sure two SharePoint libraries all columns same. There is another way is copy file content and create a new file in the target library, but it won't keep previous versions.

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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Jsharkey 75 on at

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This is strange... moving the file using the SharePoint UI works flawlessly despite the two libraries having different column definitions. I don't understand why the flow does not have the same behavior.

I was lucky enough to not have a requirement for the Workflow Status Type Column. The flow works after you remove the column.

Removing workflow status columns is another tedious task as they are of read-only type, but I was able to find a solution for that as well:

https://sharepoint.stackexchange.com/questions/283504/delete-a-read-only-column-from-a-list-library-in-sharepoint-online

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