Power automate approval history data

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Posted on by Krish9677

How long the power automate approval history data will be available in the system?

I can see last 2 months data in the system. Will this be cleared or will it be there in the system forever?

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ScottShearer 25,278 Most Valuable Professional on at

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@Bala9677

My understanding is that the approval history is available for 28 days. Run history is available for 30 days.

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Krish9677 31 on at

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Thanks @ScottShearer but if the approval history is available for 28 days, then I can see 2 months ago approval history(Please see the screenshot above).

-Bala

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MarconettiMarco 3,812 Super User 2024 Season 1 on at

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Hello @Bala9677
28 days, per GDPR (the same as approval history in the Power Automate website).
If you want to log all the Approvals history, watch this video:
https://www.youtube.com/watch?v=lYE7NXTDPJY

BR,
Marco

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Krish9677 31 on at

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Thanks @MarconettiMarco , can you pls share the screenshot/link for the same as I couldn't find that from the power automate website.

-Bala

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MarconettiMarco 3,812 Super User 2024 Season 1 on at

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sorry @Bala9677 what have I to share?

BR,
Marco

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rikdekoning 281 on at

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All of the Approvals data is stored in Dataverse and will stay there even after 28 days. So if you have a premium license, you can build something yourself that looks up the data from these tables (Approvals, Approval Request and Approval Response).
Or you can build your own list in SharePoint that contains all of the Approvals

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Krish9677 31 on at

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Thank you so much @rikdekoning 👍

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Community Power Pla... on at

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Hi Guys,

This is my screen shot, the data are still existing from last year. Also, I am looking for a solution somehow can remove the history for Power automate approval.

Thanks

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rikdekoning 281 on at

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You can do it by removing the related items from the Dataverse tables I mentioned above. But why would you want to do that?

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Community Power Pla... on at

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I will try, Thanks a lot

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