Remove email signature image attachments

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Posted on by sudosaurus

1,599 Super User 2024 Season 1

Hello,

When an email with a corporate signature is picked up by flow and an item is created in SharePoint, it also includes the individual images from our email signature and thus adds them as attachments to the list item.

Is there any way to exclude these? For example if attachment = image001.png etc?

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Building flows

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v-bacao-msft on at

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Hi @sudosaurus ,

You could use condition to exclude the signature image:

Hope this helps.

Best Regards,

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sudosaurus 1,599 Super User 2024 Season 1 on at

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@v-bacao-msft

This works in testing - how would I add to my other flow? where you provided the solution here:
https://powerusers.microsoft.com/t5/Building-Flows/Include-Email-CC-in-SharePoint-People-column/m-p/560636#M73213

Here's my current flow setup - I've added in some other functions.

Flow 1 - When email arrives in shared mailbox > create item

Flow 2 - Send Email to Requester and CC Requesters

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v-bacao-msft on at

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Hi @sudosaurus ,

You just need to add Condition in Apply to each 2 and Apply to each 3 in Flow 1 to check if the attachment Name meets the condition.

Please take a try.

Best Regards,

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daniellamoore29 4 on at

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Hi, I have added this to a flow and it still passes the footer images. Please could you help?

My Flow

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Mario_SLB 36 on at

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It seems like no matter what filter you use, the image still passes through to the SharePoint folder. I made another flow to periodically delete all those small image files in that folder.

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Community Power Pla... on at

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Hi Mario,

Could you share your solution for deleting the images from the folder? That would be very useful.

Kind Regards,
Ann

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Mario_SLB 36 on at

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I actually got the filter flow to work

Here is a picture of my flow. The key is where you put the condition. Using the Save my email attachments to a SharePoint document library flow template, you need to put it under the "check from email address" condition and right about the "Create File" in SharePoint portion. The first filter is the image Attachment Name doesn't contain the word image, and the attachment size is greater than 10000 bytes (10kb).

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Mario_SLB 36 on at

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You need to drag the Apply to each 3 into the If yes portion

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Community Power Pla... on at

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Hei Mario,

Thank you so much for your input! I use the template "Save Office 365 email attachments to specified OneDrive for Business" and modified the flow in the way you suggested.
It's a tremendous relief to get finally rid of the unnecessary signature jpg and png files.

If anybody wants to use my solution, here is the workflow.

In Condition 2 the first dynamic content is: "Attachments Name",
the second one: "Attachments Size"

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Community Power Pla... on at

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Hi,

Using this condition will help to exclude signatures as image attachments, but on same time we will not receive copy paste attachments from the email body anymore. So is there any alternative solution for this?

Regards,
Sankar R Mangattu

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