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Update Sharepoint List from SQL Table

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Posted on by bhanney2323

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Hi, I'm fairly new to the power platform and I have been tasked with creating an inventory catalog that matches up with our back end SQL data. I am creating this catalog using powerapps and I am using sharepoint as a database to connect the two. FYI this would be much easier if our company could afford to give all of our users premium powerapps licenses because then I could just connect it directly to the source data; however, we are a small company and cannot afford 100 or so premium powerapps licenses.

Anyway, so my issue here is how do I keep this information up to date as frequently possible?

-I have been trying to leverage our 1 premium power automate license to workaround this issue, following and recreating the solutions of this post and the template. One solution is an update/insert solution and the other is just deleting all the items in the SP list and reuploading the refreshed data from SQL.

Post 1: https://powerusers.microsoft.com/t5/Building-Flows/SQL-to-Share-Point-Insert-Update/td-p/307864

Template 1: https://us.flow.microsoft.com/en-us/galleries/public/templates/86b35d52959b42e8b615b5308a2122f3/refresh-sharepoint-list-items-from-sql-server-on-a-recurring-basis/

Both of these either have timeout issues or they just take forever. Does anyone have any ideas to help with this process without paying out more money?

Other info: I have maxed the concurrency control out and the pagnation is on with a 15000 threshold limit

The list contains 14,918 items

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Building flows

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RaashiSen on at

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Hello @bhanney2323 ,

The Flow is taking 'forever', because there are daily API limits on the license you have, which means once you hit that Limit, it will get stuck until the Quota is refreshed for you again.

Here is the API allocations you can look through-

Microsoft Power Platform requests allocations based on licenses

Now, ideally with 14000+ records, it does seem to be a challenge; Pagination helps with retrieving the data for you in a single request, but that is not the case with writing back on the item or updating the existing item.

I don't seem to have another opinion on this, but surely let me check if there is any suitable way to achieve it.

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PrasadAthalye on at

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You mentioned that you can not afford Power Apps licenses for 100 users.

If your data is on Premise SQL, then you can always write a quick .NET application that connects to SQL.

if your data is on Azure SQL, you can write SPFx webpart to connect to SQL.

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Community Power Pla... on at

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@bhanney2323,

I have a flow that connects me from SQL to a SharePoint list.
Basically this flow pulls data from the SQL table it is connected to and pastes it on to the sharepoint list. I have mine on a recurring trigger every 15 mins. (Note: the bigger the data the longer it will take to run.)
Here is a YouTube Video I learned it from for full step by step by Daniel Christian:
https://www.youtube.com/watch?v=k3WZ-lRiPIU

My flow:

Thanks,
Jvang

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khari14 14 on at

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Hi @Anonymous , May I know what Power platform license you had when creating this flow of SQL table to SharePoint list? I built the same structure and it wont go any further after the condition. Output of get rows is proper in JSON format.. But when I pass the value into condition it does not do. I am not sure if it's licence issue or flow issue

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Community Power Pla... on at

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We had the [Per user plan with attended RPA] which was $40.00 usd, but has limited on the flow process.
Due to a small amount of people knowing how to using power automate and flow being processed.

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bhanney2323 237 on at

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We just have the $15 premium plan so we can use SQL connectors

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bhanney2323 237 on at

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Can you post some screenshots of your flow, I'd be happy to take a look

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khari14 14 on at

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@Anonymous @bhanney2323 - Please check below flow which I have built from the template.. Till Get Rows, it works after that it hangs there and does not go any further as it stays grey during running.

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bhanney2323 237 on at

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Just so I'm understanding this right, the action 'Get rows' is where it stalls and gets stuck? If so, how big is the table you are trying to pull? Are you using pagination in the settings of that action? Is there a condition you can use to make the pull smaller? Have you tried remaking the SQL connection? If it gets stuck there, I would even make a brand new flow with a manual button trigger and then a duplicate 'Get rows' action to see if it works there.

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khari14 14 on at

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No Pagination as below. My rows are hardly 2000 rows total. Do I have to mark pagination of 3000 for 2000 rows?

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