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Power Platform Community / Forums / Power Automate / Power Automate - Send ...
Power Automate
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Power Automate - Send an Email when a SPECIFIC Planner Task is Done

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Posted on by 8

Here's how my Flow is supposed to run:

A member of the organization submits a Form > Power Automate creates a Planner Task, filling it out using the information from the form > Once the task is completed, the responder receives an email saying the task associated with the form they submitted is complete.

The first two steps work perfectly, but the response step is where I'm having the issue.Screen Shot 2021-10-28 at 11.46.56 AM (2).png

 

The Trigger is too general. The Flow's precision goes from Campus (List) > Stage (Bucket)Issue (Task). I need the Trigger to be more precise so that when that specific task is finished, it triggers the next steps. The problem with the Trigger being too general is that if multiple people submit forms for 1 list, when one of the tasks in the list is marked complete every one of those people get an email.

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  • eliotcole Profile Picture
    4,390 Moderator on at

    Could you split the current flow into two flows?

    1. One (based on this initial flow) handles the creation and updating tasks off of the initial input.
    2. The second, which fires on the When a task is completed Planner trigger, handles the completion tasks.
  • dgoins Profile Picture
    8 on at

    But how would it trigger when a specific task is completed? That trigger is too general, because it goes when any task in the plan is completed

  • eliotcole Profile Picture
    4,390 Moderator on at

    It would fire whenever any task is finished, yes, but it would only fire to the members of the task itself, something which you would define in the logic, no?

  • dgoins Profile Picture
    8 on at

    No, it would fire an email to anyone who posted a task in that list.

  • eliotcole Profile Picture
    4,390 Moderator on at

    OK, well ... good luck!

  • Verified answer
    v-bofeng-msft Profile Picture
    Microsoft Employee on at

    Hi @dgoins :

    You could add a condition action to judge if the completed task the SPECIFIC Planner Task.If yes,then send the email.

    vbofengmsft_0-1635490825259.png

     

    Best Regards,

    Bof

  • dgoins Profile Picture
    8 on at

    Hey @v-bofeng-msft!

    This works!! My only question now is how can the flow go back when the condition returns false? Is there a do-while loop, maybe?

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