Answered

Power Automate - Send an Email when a SPECIFIC Planner Task is Done

(0) Share

Report

Posted on by dgoins

Here's how my Flow is supposed to run:

A member of the organization submits a Form > Power Automate creates a Planner Task, filling it out using the information from the form > Once the task is completed, the responder receives an email saying the task associated with the form they submitted is complete.

The first two steps work perfectly, but the response step is where I'm having the issue. Screen Shot 2021-10-28 at 11.46.56 AM (2).png

The Trigger is too general. The Flow's precision goes from Campus (List) > Stage (Bucket) > Issue (Task). I need the Trigger to be more precise so that when that specific task is finished, it triggers the next steps. The problem with the Trigger being too general is that if multiple people submit forms for 1 list, when one of the tasks in the list is marked complete every one of those people get an email.

Categories:

Building flows

I have the same question (0)

All responses (7)

Answers (1)

eliotcole 4,363 Moderator on at

Like (0)

Report
Could you split the current flow into two flows?
One (based on this initial flow) handles the creation and updating tasks off of the initial input.
The second, which fires on the When a task is completed Planner trigger, handles the completion tasks.

Was this reply helpful? Yes No
dgoins 8 on at

Like (0)

Report

But how would it trigger when a specific task is completed? That trigger is too general, because it goes when any task in the plan is completed

Was this reply helpful? Yes No
eliotcole 4,363 Moderator on at

Like (0)

Report

It would fire whenever any task is finished, yes, but it would only fire to the members of the task itself, something which you would define in the logic, no?

Was this reply helpful? Yes No
dgoins 8 on at

Like (0)

Report

No, it would fire an email to anyone who posted a task in that list.

Was this reply helpful? Yes No
eliotcole 4,363 Moderator on at

Like (0)

Report

OK, well ... good luck!

Was this reply helpful? Yes No
Verified answer

v-bofeng-msft on at

Like (0)

Report

Hi @dgoins :

You could add a condition action to judge if the completed task the SPECIFIC Planner Task.If yes,then send the email.

Best Regards,

Bof

Was this reply helpful? Yes No
dgoins 8 on at

Like (0)

Report

Hey @v-bofeng-msft!
This works!! My only question now is how can the flow go back when the condition returns false? Is there a do-while loop, maybe?

Was this reply helpful? Yes No