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Power Platform Community / Forums / Power Automate / send emails to members...
Power Automate
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send emails to members in SP group

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Posted on by Microsoft Employee

Hi all,

 

I am new to Power Automate. I need to send Emails to members of SP group  . I cannot able to resolve the SP group names in send Email To' field. Is there any OOTB solution for this?. 

 

Note: we are not using  O365 Group.

 

Thanks in advance.

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  • Diksha Profile Picture
    301 on at

    Hi Team,

     

    Use below steps to get the SP group users and send an email to each of them :- 

    1. Initialize 3 variables for GroupMembers , i and userEmail as shown below -

    Capture.PNG

    2. Now, send an HTTP request to SharePoint to get users from the respected group, as shown below - 

    Capture222.PNG

    3. Now, set the pre-initialized Array variable with output from the above HTTP request as below.

     

    body('Send_an_HTTP_request_to_SharePoint')['d']['results']

     

     Capture2.PNG

    4. Add Apply to each and add 'GroupMembers' in output which we created for array.

    5. Set variable userEmail with the email address of user  -

     

    variables('GroupMembers')[variables('i')]['Email']

     

    Capture4.PNG

    6. Use this userEmail variable in To of Send an Email action and then Increment the variable i with 1 -

    Capture5.PNG

    You are done !!! An email will send for each of the users of group . 

     

    Output

    output.PNG

    If this answered your question, please mark this question as answered and if you liked my response, please consider giving it a thumbs up .

    Thank You !!!

     

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Hi @Diksha 

     

    Thanks. I hope there is no OOTP solution right . This is the workaround we should follow right ? 

  • Diksha Profile Picture
    301 on at

    Hi @Anonymous ,

     

    This is the only steps we need to implement to achieve the functionality of sending an email to all SP group users using Power Automate.

     

    If this answered your question, please mark this question as answered and if you liked my response, please consider giving it a thumbs up .

    Thank You !!!

     

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Hi @Diksha 

     

    Thanks for your response.

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Hi all,

     In the above approach we need to loop the all users from SP permission group. It will cause an performance issue and moreover if we append all user email address in a single variable will it allow ? What is maximum character allowed in a variable component ?

    Is there any alternative approach available ?

    Ex: 1000 users in single SP group.

     

    Thanks.

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