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[SOLVED] Get files (properties only) does not list all files

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Posted on by Community Power Pla... Microsoft Employee

Hi guys,
I have a folder in sharepoint online with 26k files. Most of them are office files (doc, xls).

I'm trying to create a flow that list all these documents. I use the "Get files (properties only)" action, but I can't get all the files, even I set the top count option.
I only get about 160, but I know I have a lot more.

There's another way to get all files?

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Using flows

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v-litu-msft Microsoft Employee on at

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Hi @Anonymous,

I could not test your issue cause I have no such a number of files. Can you get the all files(26620) without any Filter Query?

The Top count is the total number of entries to retrieve (default = all).

https://docs.microsoft.com/en-us/connectors/sharepointonline/#get-files-(properties-only)

Maybe you can have a test use the Http request to get files. After that, use the Parse JSON to get the dynamic content, then use the Filter action the files with docx, xlsx, etc.

Working-with-folders-and-files-with-rest#working-with-folders-by-using-rest

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hi @Anonymous

I just made a test on my side and I have it working as expected. Can you try this:

Expression:

length(body('Get_files_(properties_only)')?['value'])

Please try removing the filter query and check how many items are being returned by using the length function. Then start adding the filter queries to check if the individual file types increase. Can you check inside the folder if there are further any folders that have the other files?

Also, when you run the flow, can you check if it is timing out at some point on the Get Files action?

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

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Community Power Pla... Microsoft Employee on at

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Hi,
I was able to check that the flow free license (that I use) only returns 5000 records. This was my problem.
https://docs.microsoft.com/pt-pt/flow/limits-and-config

I solved my problem, with the pagination option in Settings of "Get items". After setting this, I get all my office files.

Thanks for your help.

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hey @Anonymous

Glad that you were able to resolve! Just a point here that you are using the Get Items action (this basically is for the List items in sharepoint) and for files it is advised to use Get Files (Properties) while dealing with files (Currently you are using the document library as a list and it is fine as long as it works and meets the requirements)!

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

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