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Power Platform Community / Forums / Power Automate / SharePoint user report
Power Automate
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SharePoint user report

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Posted on by 230

Hi all,

 

Is it possible to create a flow that will provide a weekly report in PDF for each user for all SharePoint sites?

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  • SkinnyPete Profile Picture
    39 on at

    Yes, with flow you can create a pdf and yes, with flow you can send an email to users.  But there are a couple of things you need to think about:

    1)  Currency of the data you are putting into your email.  By that I don't mean monetary currency, I mean the second you put data into a pdf, it is stale.  Then you email it out and it sits in a user's inbox until they read it, reducing the validity of the data you went to all the trouble you did to create the pdf and send it out.  Consider first is there a better mechanism (Power BI for example) for them to consume your report

    2)  If point 1 above is not possible, you need to be a bit more specific about what is going into the pdf.  That makes it easier for someone to give you a considered answer, based on experience perhaps.

     

    Once you have thought about it a bit more, come back with some specifics ans someone may be able to help you. 

  • Jonathan-101 Profile Picture
    230 on at

    Hello,

    Thanks for the response. I would like to create report in pdf of all the documents edited/ modified/ deleted/ created within SharePoint per user each week.

     

    Is this possible?

  • SkinnyPete Profile Picture
    39 on at

    Again, it is possible, but all that information is available on the Site Usage page, where it will always be current.  I can't see any value in the pdf or the email to be honest.

  • Jonathan-101 Profile Picture
    230 on at

    Thanks for the response.

     

    Do you know the process to set this up?

  • SkinnyPete Profile Picture
    39 on at

    Hmmmm, sorry, I may have got a bit excited about the capabilities of Site Usage.  That's more about document views rather than the detail you are looking for.  I will do some more research and get back to you.

  • Jonathan-101 Profile Picture
    230 on at

    Thanks very much 🙂

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