Forwarding email based on keyword stored in Sharepoint list

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Posted on by Bigshow

Hi All

I have a SharePoint list that contains two columns

Keyword, UserEmail

When a new email arrives into a shared mailbox, i would like to have the email body searched for any of the keywords found. If there is a match then the email is forwarded (as an attachment) to the associated user email.

Is this possible? Does anyone know how to achieve this?

TIA

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Building flows

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DamoBird365 8,942 Microsoft Employee on at

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Hi @Bigshow

I have just built a wee proof of concept on the assumption the subject must match 100%.

You can filter in the get items action and if a result is returned i.e. length of result is greater than 0, send an email.

List:

Flow:

Just realised the screenshot misses out the filter... here it is:

Hope that is visible and works for you?

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien

P.S. take a look at my new blog here

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Bigshow 60 on at

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Thanks but I don’t think I explained myself quite right.

so when a new email arrives I would like the body of it scanned for any of the keywords contained in the Sharepoint list. If there is a match then I would like the email forwarded (as an attachment) to the email address associated with the matching keyword

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DamoBird365 8,942 Microsoft Employee on at

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Hi @Bigshow

Late night last night and I see I didn't read it right, apologies. You could achieve this in a similar way using an apply to each on all of the returned rows from get items. No need for a filter.

Within the apply to each you can use indexof expression on each of the key words on the body and then if a number is returned, you know the word exists in the body. Otherwise - it doesn't.

Hope that makes sense.

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien

P.S. take a look at my new blog here

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Bigshow 60 on at

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Thank you

would it be possible to produce a sample workflow?

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DamoBird365 8,942 Microsoft Employee on at

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Hi @Bigshow

This worked for me:

When I run this on my newly received email it contained one of the words. The apply to each looped 3 times and once branched down the yes.

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien

P.S. take a look at my new blog here

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Bigshow 60 on at

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Thanks

I have tried to copy these steps, but im having problems with the Indexof(). The dynamic's are not appearing for me to place in the indexof() expression. I cant see what im doing wrong

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DamoBird365 8,942 Microsoft Employee on at

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Hi @Bigshow

It won't. You will need to build it up.

Here is a copy of mine
indexOf(triggerOutputs()?['body/body'],items('Apply_to_each')?['Subject'])
Make sure you update Subject with the name of your column.

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien

P.S. take a look at my new blog here

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Bigshow 60 on at

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Thank you

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