web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Automate / Set Unique Permissions...
Power Automate
Answered

Set Unique Permissions On Sharepoint List for Existing Entries

(0) ShareShare
ReportReport
Posted on by 37

When a user submits a response in Forms, I use Power Automate to post those responses to SharePoint. Part of the flow sets unique permissions on this new row, granting access only to the the submitter, their manager, and their manager's manager. The user's email and the manager's email are also recorded to columns in the row. 

Recently, all these unique permissions were overwritten and I had to restore them manually, row by row. I'd love to create a flow to recreate them should it happen again. As the existing flow sets permissions as they come in (trigger is from Forms, "when a new response is submitted"), I'm uncertain how I'd tell my new Flow to do something like "for all existing rows in the SharePoint list, grant access to said row using the values in the user_email and manager_email columns". 

Categories:
I have the same question (0)
  • Verified answer
    v-xiaochen-msft Profile Picture
    Microsoft Employee on at

    Hi @bigfella ,

     

    You can try to create a button flow to do this. When you click on the button , it will set the permission for all items in list.

    Sample:

    vxiaochenmsft_0-1662084810169.png

     

    Can it help you?

     

    Best Regards,

    Wearsky

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Users!

Kudos to our 2025 Community Spotlight Honorees

Congratulations to our 2025 community superstars!

Congratulations to the March Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Automate

#1
Valantis Profile Picture

Valantis 711

#2
Vish WR Profile Picture

Vish WR 691

#3
Haque Profile Picture

Haque 525

Last 30 days Overall leaderboard