can we call flow when response is submitted in sharepoint

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can we call flow when response is submitted in sharepoint

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RobElliott 10,503 Super User 2026 Season 1 on at

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@Anonymous yes, there are many SharePoint triggers as shown below. What are you trying to achieve?

Rob
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efialttes 14,756 on at

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Hi!

Can you specify a bit more what do you mean with 'When response is submitted in sharepoint"?

You meann 'When an item is created', 'when an item is created or modified'? 'when a file is created? when a file is created or modified? when a forms response is submitted?

Thanx!

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Community Power Pla... Microsoft Employee on at

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I want to call trigger when form's response is submitted in share point.

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RobElliott 10,503 Super User 2026 Season 1 on at

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@Anonymous So your trigger will be the SharePoint "When an item is created" trigger. Then you'll add the actions you want to happen:

Rob
Los Gallardos
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Community Power Pla... Microsoft Employee on at

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My requirement is suppose user has submitted data in sharepoint list. It will go to approver for approval. when first approver approves it. flow will trigger itself. but that flow should not trigger when user update any item in sharepoint

Flow should trigger only when first approver approve any request, it should not trigger when user update any item

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RobElliott 10,503 Super User 2026 Season 1 on at

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@Anonymous you've got some of the actions the wrong way round: when the user submits the item to the SharePoint list that will trigger the flow, it doesn't trigger after an approves it. So after the When an item is created trigger you can then have a Start and wait for an approval action that sends the approval request to the approver. I always recommend that the approval decision, who made it, the date and any comments are saved back to columns in the SharePoint list. If you wanted to you could then have a Send an email (v2) action that sends the submitter an email with the outcome of the approval.

Rob
Los Gallardos
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Community Power Pla... Microsoft Employee on at

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In current scenario i have used do until loop for it. But it's impacting performance of flow. because in every 30 seconds. it's checking i sharepoint list. item has changed or not.

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RobElliott 10,503 Super User 2026 Season 1 on at

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@Anonymous it's not necessary to use a Do until, as I mentioned in my previous post you can use the Start and wait for an approval action:

You'll then have other actions after that to save the approval outcome etc to the SharePoint item or send the email telling the responder their submission has been approved or rejected.

Rob
Los Gallardos
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Community Power Pla... Microsoft Employee on at

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if i am using start and wait for an approval. I am getting link approve and reject button in mail. when i click on approve button it open in share point list. I don't want to open and approve it like this. I want to approve and reject using powerapps form

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RobElliott 10,503 Super User 2026 Season 1 on at

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@Anonymous when the approver approves the request in the email that adaptive card should normally just close, I've never had it open the SharePoint item unless the approver clicks the link to item.

It's not possible to do the approval inside Power Apps. A uservice request for this is at https://powerusers.microsoft.com/t5/Power-Apps-Ideas/INTEGRATE-Flow-Approval-Buttons-Approve-Reject-inside-PowerApps/idi-p/332337 and there may be others.

Rob
Los Gallardos
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