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When 'Copy file' to another library, the 'To' field (Email group) is missing

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Posted on by Community Power Pla... Microsoft Employee

Hello

I have a flow that when applied to an item on the 'Contractor Library' creates a copy of that item on the 'Contractor Library COPY': Request for Approval.png

When I apply this flow to the item 'Contractor Request 3.pdf', the item is copied succssefully, to the second library, however, the 'To' field is not being copied. This field is necessary and it refers to the 'Owners' email group of the website. An email is sent to those contacts when the flow is executed.

Contractor Library.png

Contractor Library COPY.png

Why can't this field be copied? I have tried before with a single email address and it works fine in copying it, but when I am using a group email address this happens.

Any help would be appretiated.

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Building flows

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v-bacao-msft Microsoft Employee on at

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Hi @Anonymous,

Please make sure that the types of fields involved are exactly the same.

I am wondering if you are not setting the "To" field type and not paying attention to the following options. Please make sure that the settings of the options below match the field values.

Or you could set the fields corresponding to the two libraries to be exactly the same.

Image reference:

Please take a try and see if issue still exist.

Best Regards,

Barry

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Community Power Pla... Microsoft Employee on at

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Thank you @v-bacao-msft
I have checked and the types of fields are the same. In fact, all properties of both columns are exacly the same.

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v-bacao-msft Microsoft Employee on at

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Hi @Anonymous,

If you want to copy the value of a custom field, you could use Update item/Update file properties action to update the corresponding field value.

The itemId output by Copy file action is configured in Id field, and Get item output Dynamic content-To is configured in the To field.

Like:

Configure Update action after Copy file action.

Please take a try.

Best Regards,

Barry

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Community Power Pla... Microsoft Employee on at

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Thank you @v-bacao-msft

I have tried update item before. I selected the email group in the 'To Claims' field. However, after running the flow, i got an error saying that this email group could not be found. I don't think 'To Claims' is the same field as the 'To' field.
"The specified user Aménagement Hydroélectrique Bini à Warak Owners could not be found."

I could not use 'Update file' because it only allows me to update the content of the file.

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Community Power Pla... Microsoft Employee on at

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It wasn't working because I was using a SharePoint group list of emails on the 'To' field. SharePoint does not like this and so it does not copy the group email list. I had to use a workaround to get this right.
First I initialize a Variable named 'ToEmails'. Then I evaluate if body('Get_item')['To']['DisplayName'] is
null.
If this ain't null then that means the 'To' is a person and thus I can obtain his email through body('Get_item')['To']['Email'].
If it's null it means that the 'To' is a group. To obtain the group I need to Send a request to HTTP SharePoint to get the mailing list of the group ( through its DisplayName body('Get_item')['To']['DisplayName'] ).
After that I compose a list of all the emails using concat(variables('ToEmails'),items('Aplicar_a_cada_3')['Email'],'; ').
Now I set the variable 'ToEmails' to be the output of the compose ( Outputs('Compor_2) ).

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