Announcements
I want to get responses from various people(couple of thousands) on a form who are present as contacts on Dynamics crm(CE) and not actually licenced to use the application. if I build a Canvas App with a form to get their responses, how would the licencing work and what is the cheapest way to do this ?
Hi @bravoperss ,
I suggest MS Forms (or equivalent Third Party function) and bring the data back with a Flow - Power Apps requires each user to be licensed and the App shared with them.
Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.
Visit my blog Practical Power Apps
I dont actually think Canvas Apps can be shared outside of your tenant, not without creating a guest account for each user and licensing them. I agree with @WarrenBelz , MS Forms with a Flow on submission is the way to go
@NickyTemperley ,
Canvas apps can be shared outside the tenant providing the user has the equivalent (or greater) licence in their Tenant. The data source (if SharePoint) needs to be shared first (SharePoint can be shared externally) and then when the external user has signed in and authenticated once with their credentials, their user details are available in AD to share the Power App.
Under review
Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.
Congratulations to our community stars!
Expanding mentorship, skilling, and AI innovation
These are the community rock stars!
Stay up to date on forum activity by subscribing.
WarrenBelz 345 Most Valuable Professional
11manish 207 Super User 2026 Season 2
Mohsin Ali 177
