Answered

Workflow status visible in SharePoint Library

Like (0) Share

Report

Posted on 25 Feb 2021 16:12:40 by a2white

I am a newbie to SharePoint Online and Power Automate seeking your guidance.
I have a document control library with several subsites using Power Automate for the document approvals. Is it possible for users to see the workflow status in the SharePoint library? I cannot figure out how, especially considering the workflow settings within the "library settings" is stated nothing exists.

All responses (5)

Answers (1)

Verified answer

DamoBird365 8,942 Microsoft Employee on 25 Feb 2021 at 21:17:47

Like (0)

Report

Re: Workflow status visible in SharePoint Library

Ah, ok - got you now. First off Workflow (old school) and Flow (new school but formally known as PowerAutomate) are two different things. Don't go sending your colleagues to workflow to check the status of their flow but you have to learn somehow and you're in the right place 🙂

There is a column you can add to your doc lib called Sign Off Status for sign offs OR

but if you are using approvals ... then you can hopefully check at the flow.microsoft.com site (for sent or received) or via the Approvals app in Teams.
a2white 18 on 25 Feb 2021 at 21:02:14

Like (0)

Report

Re: Workflow status visible in SharePoint Library

I apologize if I'm not asking the question correctly or using the right jargon. The screenshot above is what's within the "Workflow settings" section within Library settings such as below.

Upon clicking the Power Automate then see my flows takes me to the Power Automate program.

A regular user with contribute permission, will they be able to see the status of their document being approved? For instance; Person A has approved but Person B is still pending.
If so, how? I cannot seem to figure this part out.
DamoBird365 8,942 Microsoft Employee on 25 Feb 2021 at 20:54:31

Like (0)

Report

Re: Workflow status visible in SharePoint Library

Hi @a2white

I might be wrong but you're using classic features of SharePoint online. The screenshot you have shared looks like Workflows 2013. PowerAutomate flows are built and managed via http://flow.microsoft.com albeit you can access flows from a doc lib as follows:

But you would expect to see

Approvals can be managed from the flow link above (image below) or via the Teams Approvals App.

Thanks

Damien
a2white 18 on 25 Feb 2021 at 20:49:03

Like (0)

Report

Re: Workflow status visible in SharePoint Library

Hi Damien,

Good to know about that screen. The approval workflow is built using PowerAutomate. I need to determine how users can see the status without having to go into PowerAutomate. Is this possible?

Also; how do I as the creator of the workflow in Power Automate see approvals still pending and etc? Where is status of a running workflow?
DamoBird365 8,942 Microsoft Employee on 25 Feb 2021 at 20:42:38

Like (0)

Report

Re: Workflow status visible in SharePoint Library

Hi @a2white ,

The screen you have shared is from Workflows and not Flow/PowerAutomate. Workflow is still available but will retire in due course.

Please consider using PowerAutomate and take a quick read here https://support.microsoft.com/en-gb/office/sharepoint-2010-workflow-retirement-1ca3fff8-9985-410a-85aa-8120f626965f

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien

P.S. take a look at my new blog here