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Set content Approval status in a Sharepoint library

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Posted on by Community Power Pla... Microsoft Employee

Hi all,

I'm trying to build my first flow for users to submit the document for approvals (manually with a trigger "for the selected item" if I named it correctly in English) and after approvals it will set the content approval status. It works when the flow is started by me (I'm the site owner and have approval rights), but when it is starting by a site member the action ends with an error:

     "code": 502,
    "source": "msmanaged-na.azure-apim.net",
    "clientRequestId": "df391b75-b522-48e2-ace0-97091a0c84f3",
    "message": "BadGateway",
    "innerError": {
      "message": "Access is denied. (Exception from HRESULT: 0x80070005 (E_ACCESSDENIED))\r\nclientRequestId: df391b75-b522-48e2-ace0-97091a0c84f3\r\nserviceRequestId: 5357719e-1071-6000-935c-24d51f16f843",
      "status": 502

I guess the problem is the user who launched the flow doesn't have rights to approve the content. Can I give these rights to the flow?

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Building flows

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v-yuazh-msft Microsoft Employee on at

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Hi @Anonymous,

I have made a test on my side and the issue is conformed on my side.

Please modify the "sharepoint members" permission to "Edit" or "Full control" in site permissions of the sharepoint library refer to screenshot below:

When the "sharepoint members" permission is modified to "Edit" or "Full control", the member would have the primission to run the flow to set content approval status.

Please let me know if your problem could be solved.

Best regards,

Alice

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Community Power Pla... Microsoft Employee on at

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Hi Alice,
Thank you for the answer. I sure it works, but the idea was that site members and visitors could not approve the documents and see unapproved ones. Documents need to be approved only by the flow or the site owner.

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v-yuazh-msft Microsoft Employee on at

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Hi @Anonymous,

Documents could only be approved by the site owner,

If you want the user to run the flow to Set content Approval status in a Sharepoint library, you could let the user to modift the connection in the "Set Content approval status" action to your account, as screenshot below:

If the user don't modify the connection in the "Set Content approval status" action to your account, he couldn't Set content Approval status to a document.

Best regards,

Alice

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Community Power Pla... Microsoft Employee on at

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Thanks Alice,
I don't know how to let the user to modify his connections to my account, but I tried to set him as the flow's owner. On the user's side all the connections look mine, but setting content approval status still didn't work until I modified his permissions to full control (but this decision still doesn't work for me).

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Badr 2 on at

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Hi guys,

Is there any update ?

I'm facing the same issue, all flow connections are set to my global admin / Flow owner / Site Collection Admin and it works when the flow is executed from this account.

When the flow is executed from a member who has collaboration permissions on the document library, it fails with Bad Gateway, Status Code 502 :
"innerError": {
"status": 500,
"message": "Access is denied. (Exception from HRESULT: 0x80070005 (E_ACCESSDENIED))\r\nclientRequestId: 487e131c-9d83-473d-a58d-750b889533d0\r\nserviceRequestId: e27ab99e-40b6-7000-652b-03ae66f810b1"
}
Best regards

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