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deploy flow to multiple users

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Posted on by StephanJ

Hi,

We want to monitor outgoing emails for all the users in a particular division (400+ users) and generate some metrics based on who replied to the email and when. This should be applied to individual and shared mailboxes.

We are planning to use the GetEmails connector and grab the conversation ids from inbox and sent items and link them together.

One question came up and we are unable to determine how to deploy the flow to multiple users.

Example, once we create the cloud flow and is working, how can we share the flow to the whole organisation?

We need the flow to run in background and collect the required data to send to a SQL database where we have store procedures to compare the conversations and send back to powerautomate to generate a csv file with the metrics.

This should definitely be an automated action and not relying on the user to click on a button to grab those information.

Thank you so much

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SudeepGhatakNZ 14,394 Most Valuable Professional on at

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@StephanJ ,

A flow operates within the context of the user's connection.

To begin, you will require an account, preferably a service account, that has access to all mailboxes.

Then, you can utilize the Search user action to retrieve all users and subsequently query their mailbox individually.

Would that work?

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StephanJ 71 on at

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That's interesting. In fact we explored already the service id to get access to all mailboxes. We are awaiting IT approval to grant such access and worried that this might be rejected to a breach in communication standards. I will check the search user action.
Thank you

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