Skip to main content

Notifications

Community site session details

Community site session details

Session Id : VzWhs2HLTCUdbOxakxFz0g
Power Automate - Using Flows
Answered

approve a workflow inside Outlook

Like (0) ShareShare
ReportReport
Posted on 23 Jul 2019 10:53:10 by

How can I approve a workflow inside Outlook, so without opening the Sharepoint Flow website??

  • Community Power Platform Member Profile Picture
    on 23 Jul 2019 at 13:56:27
    Re: approve a workflow inside Outlook

    @RobElliott 

    For my collegue it works so apparantly my Office is **bleep**ed as it did not update anymore...

    I'm removing it and reinstalling it.

     

     

  • Community Power Platform Member Profile Picture
    on 23 Jul 2019 at 13:41:25
    Re: approve a workflow inside Outlook

    @RobElliott 

    what version do you have?

     

    Mine is:

    outlook.png

     

     

  • RobElliott Profile Picture
    10,134 Super User 2025 Season 1 on 23 Jul 2019 at 13:36:04
    Re: approve a workflow inside Outlook

    Yes that was the approval request in my Office 365 Outlook email. The desktop version gives me the same. Perhaps you are on an older version?

    Rob
    Los Gallardos

  • Community Power Platform Member Profile Picture
    on 23 Jul 2019 at 13:30:45
    Re: approve a workflow inside Outlook

    @RobElliott 

    Hi, but this layout: 

    6-Approval email.png

     

    is in your webmail?

     

    In the Outlook program I have this :

     

    mail.png

     

    So the layout is a bit different and as soon as I click on 'Approve' it opens a website.

    On my mobile phone it is the same.

     

  • RobElliott Profile Picture
    10,134 Super User 2025 Season 1 on 23 Jul 2019 at 13:20:47
    Re: approve a workflow inside Outlook

    You don't have to click the link in the email. You would only do that if you want to look at the item you are approving (I tend to put the fields into the body of the email so the approver has all the info and doesn't need to go into SharePoint). Just select Approve or Reject, add a ny comments and click the Submit button (which you get with the Start and wait for an approval, I think the Confirm button is for the old Create an approval).

    Rob
    Los Gallardos
    If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

    2-Start and wait for approval v2.png3-Condition.png4-Update item.png6-Approval email.png7-SharePoint list updated.png

  • Community Power Platform Member Profile Picture
    on 23 Jul 2019 at 12:53:01
    Re: approve a workflow inside Outlook

    @RobElliott any ideas?

  • Community Power Platform Member Profile Picture
    on 23 Jul 2019 at 12:07:32
    Re: approve a workflow inside Outlook

    sorry pushed solution, but I pushed the wrong button.

     

    Thing is that it does not help it opens a website where this comes up:

    website.png

     

    However if I open Outlook on the web, I can approve inside the mail....

     

  • Verified answer
    RobElliott Profile Picture
    10,134 Super User 2025 Season 1 on 23 Jul 2019 at 11:39:31
    Re: approve a workflow inside Outlook

    Thanks for the screenshot. You don't need a button to trigger this flow becase it will trigger automatically whenever a new item is added to the SharePoint List.

    I wouldn't use the Create an approval but use Start and wait for an approval (V2) which is newer. It will send you the approval email and wait for your approve/reject response then the flow will continue with the rest of the actions.

    Rob
    Los Gallardos
    If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

  • Community Power Platform Member Profile Picture
    on 23 Jul 2019 at 11:35:44
    Re: approve a workflow inside Outlook

    approval.png

  • RobElliott Profile Picture
    10,134 Super User 2025 Season 1 on 23 Jul 2019 at 11:33:07
    Re: approve a workflow inside Outlook

    Ok so you're using a button to trigger the approval flow. What are the steps in your flow, could you post a screenshot?

    Rob
    Los Gallardos

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Understanding Microsoft Agents - Introductory Session

Confused about how agents work across the Microsoft ecosystem? Register today!

Warren Belz – Community Spotlight

We are honored to recognize Warren Belz as our May 2025 Community…

Congratulations to the April Top 10 Community Stars!

Thanks for all your good work in the Community!

Leaderboard > Power Automate - Using Flows

#1
Michael E. Gernaey Profile Picture

Michael E. Gernaey 7 Super User 2025 Season 1

#2
vipuljain03 Profile Picture

vipuljain03 4

#3
VictorIvanidze Profile Picture

VictorIvanidze 2

Overall leaderboard

Featured topics

Restore a deleted flow
Loading started