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Power Platform Community / Forums / Power Automate / I want to start a new ...
Power Automate
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I want to start a new flow (trigger) when a value in a Sharepoint list changes

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Posted on by Microsoft Employee

Hi members,

 

I want to start a flow when a value in a Sharepoint list changes. With 'rules' you can do it (see attachment) but with rules you can only send an e-mail. I can't find how to do it in Power Automate. I looked at all the Sharepoint triggers (see attachment) but I can't find the right one. Hopefully someone can help me. 

 

Greetings, Erik 

Triggers Power Automate.JPG
Trigger Rules.JPG
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I have the same question (0)
  • v-jefferni Profile Picture
    Microsoft Employee on at

    Hi @Anonymous ,

     

    You can use the "When an item or a file is modified" trigger.

     

    Best regards,

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Hello @v-jefferni , thanks for replying. I checked the 'when an item or a file is modified' trigger, but I only see the options below. I can not select a specific change in a column. 

     

    Lightmountain_0-1676032790555.png

     

  • Verified answer
    janessanelson Profile Picture
    34 on at

    Power Automate offers several different trigger options for this: 

    1) When an item is created or modified

    2) When an item or file is modified

     

    The first one will trigger will all new entries and all modified entries. The second one will only trigger if it has been created previously and then modified. So this depends on if there are situations where you want the workflow to run with newly created items or with only modified items. 

     

    There are two ways you can do this for a specific value (one is more coding heavy than the other). 

    1) You trigger the workflow from your Sharepoint list and then you use a condition. You would put the value into the condition and then the workflow would only perform the actions if they match the value. This is very easy to set up and I build lots of flows using this. The other benefit is that you can stack several actions and workflows associated with this SharePoint list into 1 flow so you can have multiple different conditions doing different actions depending on the values/inputs. 

    Screen Shot 2023-02-10 at 10.52.04 AM.png

     

    2) You can make it so that the workflow only triggers with a specific value (more coding heavy). If you click on the three dots on the right side of the trigger action (first action of the workflow). Click on Settings. At the bottom, you can see "trigger conditions". You can add a trigger condition so that it will only fire if the value is met. Note that it needs to be written in the html Power Automate format and you can't use dynamic content. I typically figure out the dynamic content from copying and pasting it into a word document and then you can copy this for your trigger condition. This is very sensitive, so you have to make sure it is written correctly or the workflow won't fire at all. 

    Screen Shot 2023-02-10 at 10.51.51 AM.png

  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Thank you for the extensive answer! I am not very good at coding so I tried the first option and it worked.

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