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I am able to create a flow and send emails to the respondent of a submitted form, but what if the form was filled out for someone else? In my instance I have a Cell Phone Request form. Manager Bob may submit a form for employee Suzy to get a new phone. I created a Form to include the Recipient and Approver names and then tried to get the UPN of the recipient and approver, but I don't think I am going down the right path. Should the form be capturing their email address instead? Any examples would certainly help!

Categories:

Building flows

Hi @AnnetteM ,

I would say it is better to use any unique attribute of the user object. In usual scenarios it is email. So create a field on form to enter the email of the Recipient (Suzy) .

Bob's email can be extracted in flow using "Responder's Email" property . To get that, first you need to check "Record name" option on form like below.

In case if he enters wrong email ( may be typo ), then flow throws an error. So catch the error and notify it to requestor ( user who creates the request on behalf of other ) through email.

Say Manager BOB filing the form for user Suzy and gives a wrong email id, then send email to BOB saying the email id is not correct.

If I answered your question, please mark this question as answered and if you liked my response, please give a thumbs up .

Thanks
Purna
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