Power Platform Community Forum Thread Details

How would you create an email notification that an item is past due in Microsoft Lists?

I am familiar with the concept of setting rules through the automate
feature, but I'm running into difficulties setting the logic to notify
users that an item in their lists are past due via email. Please lend
some help in setting the right logic to send a notification AFTER a date
has been passed. Thanks in advance!

Categories:

Business Process Flows

I would recommend creating a scheduled cloud flow that runs once a day (twice if needed), or even hourly. It really depends on your requirements.

With a Get Items action, define a filter query to filter out those that are past due.

You might be interested in the YT Tutorials I've linked below to help you build out your flow. If you run into any issues, post your screenshots of your flow with all actions expanded. If you are using the new designer, ensure you've toggled that off first.

How to Work with 📆 Dates in Power Automate | Example Scenarios and Tips & Tricks

Are you easily stumped when working with Dates in Power Automate? In this Power Automate tutorial, I’ll show you how to compose an expression that will return a future date, a past date, how to count the number of days between two dates, how to check for a birthdate and anniversary date as well as tips and tricks when working with dates in Power Automate. I’ll cover some common use cases and concepts that can help you to build better Power Automate flows.

Feel free to skip ahead using the timestamps listed below. I’ve also linked a few other tutorials that you might be interested in as well.

IN THIS VIDEO:
✅ 4 Date Functions You Need to Know
✅ How to use the Convert Time Zone Action
✅ How to Get a Future Date
✅ How to Get a Past Date
✅ How to Return SharePoint Items Due in a Number of Days
✅ How to Return SharePoint Items Due within a Date Range
✅ How to write a Filter Query for SharePoint Items Due in 30, 60 and 90 Days
✅ How to Calculate the Number of Days between Two Dates
✅ How to Check for a Birthdate and Anniversary Date
✅ How to work with Dates and Times in Excel
✅ How to use a Manual Trigger with Date Input
✅ How to Output Dynamic Text with an Expression
✅ How to Check if a Date Falls on a Weekend

---

How to Send a SINGLE EMAIL ✉️ with multiple SharePoint list items | Build THIS Power Automate Flow

Building a Power Automate flow that will send an email with multiple SharePoint items can be a bit complex. In this video tutorial I’ll cover how to build a flow that will send a single email to each user with tasks that have been assigned to them. The logic in this flow can be applied to many different scenarios.

First, I’ll show you how to use a Filter Query to return items from your SharePoint list that meet your criteria. Then I’ll show you how to return a list of unique email addresses so that each user receives a single email. Lastly I’ll show you how to compose an email that will contain an HTML table with a list of tasks for each user.

IN THIS VIDEO:
✅ How to send multiple list items in a single email with a Power Automate Flow
✅ How to create a dynamic date range
✅ How to use the Convert Time Zone action
✅ How to use a Filter Query in the Get Items action
✅ How to count number of items in an array
✅ How to use the Select action to extract a users display name and email address
✅ How to create a unique list of email addresses
✅ How to use the Create HTML Table action
✅ How to customize the HTML Table with CSS styles
✅ How to use the Send an email (V2) action
✅ How to use the Append to String Variable action
✅ How to create a custom list of items for an email
✅ How to use the Send an email (V2) action
✅ How to display singular or plural text based on the number of items returned

Hope this helps!

Quick Links