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Sharepoint Approval with automatic notification

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Posted on by MC-28011526-0

Hello!

I would like that a notification (email) is sent to a specific user, once a document is set to "Submit for Approval" on Sharepoint.

Once the user has either "Approved" or "Rejected" I would like the status to update accordingly on Sharepoint:

For now I have made a (bad) flow that is able to start an approval once the status of a file changes to "Pending" - however, the Set content approval status is not working:

I cannot figure out how to link the ID of the file being approved to the Set content approval status "Id" parameter...

Thanks for any help!

Miccio

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Building flows

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David_MA 12,982 Super User 2025 Season 2 on at

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You would use the ID value from the trigger action. If that is what you are using, is it not working? If so, what is not working, and do you get an error message?

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MC-28011526-0 2 on at

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I do not know how to fetch the ID value from the trigger action. I tried with "get file metadata" but not sure what the File Identifier would be.

Below the error:

Action 'Set_content_approval_status' failed: {"Etag":"\"{0472C062-5106-4BE6-90B9-F1087CBA057A},2\"","Message":"The ETag of this item does not match the one used for setting content approval status. The contents of the item may have changed before the action was completed.","Succeeded":false,"ApprovalErrorCode":"etagMismatch","ApprovalLink":"https://trinasolarus.sharepoint.com/sites/RSMU/test/Manufactures%20declaration%20INGECON%20models.docx?etag=%22%7b0472C062-5106-4BE6-90B9-F1087CBA057A%7d%2c2%22","PublishStartDate":null,"ScheduledVersion":null,"ContentApprovalStatus":"None","ModerationStatus":"None"} clientRequestId: 3198d362-5d21-4d4f-b865-deb0253e761e serviceRequestId: f5027ca1-208e-7000-c93f-681af2a7c098

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