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Flow to send Email Alert when an Event is Deleted

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Posted on by MartynSibbald

I would like to create a Flow that sends an email when an Event is deleted from the Calendar. The Email should include the Event Subject.

I was able to use the Outlook Trigger "(When an event is modified (V3)" to detect when an Event is deleted, however the dynamic content for the Subject is not included in the email. I am able to select Subject as dynamic content... but when the email arrives it is blank.

If I use the same Trigger and I ADD an Event, the Subject is properly included in the email.

Any help would be appreciated.

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Building flows

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yeinerlop on at

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Hello @MartynSibbald I believe with the following flow, you will be able to achieve your flow

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MartynSibbald 36 on at

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When I tried your solution exactly as stated the Flow Fails.
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Here is the original Flow I was working with which is a bit different. When I tried inserting a Get Event action like you suggested and that didn't work either.
Note: The flow below works fine for Add and Modify. But if you Delete an Event then the subject is <empty> in the email

Here is my screenshot.
https://postimg.cc/FdSYV8qp

(I don't know how you posted your screenshot either. I get an error)

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MartynSibbald 36 on at

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Looking into why your solution fails.
GetEvent requires EventID. And the error that I am getting is that the "The specified object was not found in the store."

So basically... the Trigger fires when the Event is deleted. But the only Dynamic Variable that you get is the "Action Type". I don't know how to get "Subject" since by the time the Trigger fires the Event is gone.

Any ideas?

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yeinerlop on at

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Hello, @MartynSibbald I've been working with this and look like this is a gap design. I will check this and I will keep you posted

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MartynSibbald 36 on at

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That's what I figured. Thanks for looking into this for me.
Hopefully it can get on the backlog if its something that needs to be fixed.

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yeinerlop on at

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Hello @MartynSibbald I did an investigation and this is expected behavior, the information that flow is sending is managed by "office".

Please click and accept as Solution if my post answered your question so that others may find it more quickly. If you found this post helpful consider giving it a Thumbs Up

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MartynSibbald 36 on at

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I'm not sure what you are saying. Are you saying it's a bug with Microsoft Office? If so how do I report it to that team?

Thanks

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yeinerlop on at

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Hello @MartynSibbald This is not a bug. This is expected behavior because the event was removed. If you check the output from the flow, all the values are null. You can try opening a ticket with the office team. 🙂

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MartynSibbald 36 on at

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I contacted the Office Team and they said it was a problem with Flow.

If the Trigger is able to provide the EventID why can't it provide the other attributes?
There is really no reason to have a Delete Trigger if you can't get the attributes.

M

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SM0VXI 5 on at

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Really, this needs to be fixed.

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