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Show Edit Button for Current User

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Posted on by MtryDoc

I have a Edit Icon that I have set to visible off. I only want it to show only when the current user is looking at there record. has a person field that equals the current user email.

I have tried

Office365User.MyProfile().Mail - Returns my email

User().Email - Returns my email

I has also setup varUserEmail - returns my email

Can not figure how to compare any of this with people field in the record.

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GCC, GCCH, DoD - Federal App Makers (FAM)

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JW-02101845-0 Microsoft Employee on at

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Two thoughts:
1) This isn't a GCC/H/DoD related question, so you should probably post it to the "Building Power Apps" discussion to get a faster response.
2) Security through obscurity is not a best practice. If you want to ensure users can't make changes to other people's records, you should set that on the data source. If you're using Dataverse, you can leverage the Datsourceinfo PowerFx function to check a user's permissions: DataSourceInfo function - Power Platform | Microsoft Learn

Good luck!

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MtryDoc 55 on at

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Thank you I will post this in the other forum. I understand obscurity is not best practice, although this is more of a convivence app than anything else.

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FocusRach 63 on at

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Hi @MtruyDoc,

I have a few apps and permission configured for very similar scenarios. I just posted this but for some reason it's not displaying, so I'm trying to repost - sorry for any duplications!

For solutions that don't have any hard compliance or cybersecurity requirements/data protections required, the items below have been very helpful to ensure our end users don't accidently stumble across undesired data.

Note: This is specific to GCC High.

Power Apps
Note: I've run into scenarios where the User().Email and User().UPN did not match and caused an issue in filters. Always verify the data your matching is displaying what you expect!
Icon Visibility in Gallery Records - For this you would set the Icons Visibility to something like this:
If( ThisItem.FieldName.Email = User().Email, true, false)
Icon visibility on Screen for gallery selected item - Slightly different but the function here would be similar to this:
If( GalleryName.Selected.FieldName.Email = User().Email, true, false)

SharePoint Online

Note: There are various ways for your end users to accidently or intentionally stumble across data you may not want them to. The options below cover the scenarios I've been made aware of (SPO Search, Browser Dev tools, etc)
OOTB SharePoint Permissions - Depending on the option you select, this can help you refine permissions per item level based on who has created an item. This will break inheritance per item. Get here by going the list > List Settings > Advanced Settings > Item-Level Permissions

Custom SharePoint Permissions for Power Apps Users - You should also set this permission level at minimum on your SPO site. It reduces the ability for users to access the lists directly, but they can still interact with the data in Power Apps.
Steps to deny Power Apps users access to SharePoint data from the SharePoint UI - michelcarlo
Custom SharePoint Permissions Applied with Power Automate - Recently, I implemented a set of these flows to break inheritance and apply specific permission levels for maangers at different hiearchy levels in the org. It's working great and I haven't had any complaints with these flows at all. They're smooth and haven't failed.
Setting SharePoint Permissions with Power Automate – SharePoint lightbulb moments (steveknutson.blog)
Hide Lists - Through SharePoint Search and the new List App, users can accidently stumble across lists that you may not want them to. Use a PNP PowerShell script to hide lists. Note - This will make development slightly inconvenient but just research and test this to see what the impacts and if their suitable for your use case.
How To Hide SharePoint List Using PnP PowerShell (c-sharpcorner.com)

Hope this helps! Happy Friday!

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FocusRach 63 on at

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@MtruyDoc - If you post in the other forums, keep in mind what tenant type you are working in. Commercial Microsoft users have different features then those of us living in GCC High. Some of their feedback may not be available to us yet or at all, ever. I love this forum because it's for people like us trying to make things work in GCC High or the like and there are differences!

That being said, @jwillisrosemsft - are there restrictions for posting for power automate or power apps help in this forum if the user is in the specified environments? I actually have previously shared information here because I'm developing solutions in GCC high and wanted to share the knowledge!

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