Edit Microsoft Form by an Administrator after it is Submitted by A User

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Posted on by oshvetsov

Thank you for reading my question. Asking to check whether the following workflow is possible.

(In Power Automate)

A user fills out a Microsoft Form.
The submitted Form triggers following actions.
1. Email is sent to an administrator notifying about the form completion.
2. Submitted Form becomes accessible to an administrator for editing out confidential information in the custom text fields.
The administrator re-submits same form with appropriate language on behalf of the same user.
End.

What would be some solutions here? Thank you in advance.

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Andrew_J 1,962 Moderator on at

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@oshvetsov

I hope I can help with the above. Using you item number I will comment below:

A No problem
B No problem
1 No problem
2 Not possible
C Not possible
D No comment

For B1 I would look at send the information to a SharePoint List to store it first, then email the administrator to notify them of the Forms completion. For B2 I do not understand why the confidential information needs to be edited out. But I might answer that below.

So for C it looks as though this process is setup a user on a new system so that is why you need a forigen language.

OR

Have I got it all wrong a user adds a form to the system and then you want to notify the administrator that this has taken place so they can then go in and change the form to a forigen language.

Whatever I am writing this still does not make a whole lot of sense. Can you descible it with images and text.

Regards

Andrew

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oshvetsov 2 on at

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Aha… thank you, Andrew. Here is the answer to your follow ups.

We are using this as an exit survey for the employees leaving the organization. This form gives the departing employee visibility to the questions prior to in-person interview. Some employees like to fill out the form and some do not. The administrator, when having personal conversation with the employee, is the person to submit the form to the system. We don’t want the end-user (the employee,) who completes the form, to submit it, we want the administrator to submit the form. Again, not the employee, but the administrator to submit the form to the system.

Are there any workarounds to this process using Microsoft products? Thank you once more.

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Andrew_J

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@oshvetsov,

Thanks for the responce now i understand. I see the written process being as follows:

Flow Item	Notes
None (manual)	Employee tell HR they want to leave via letter or that is how it done in the UK where I am from.
SP List	HR add the leaver to the list with whatever things they need, but look at arranging a date for the exit interview manually first.
SP List	Date for exit interview added
When Item is modified Send meeting invite Send email	i.e. date for exit interview added send meeting invite to both employee and adminstrator. email to employee and adminstrator detaling questions on form asking the employee to think about these and be ready for the exit interview, set up reminders at timescale of your choosing to the employee.
Send Email	Send email to Administrator 24 hours before the meeting with link to exit interview form ready for interview
Send Email	Send form responces to employee, HR and Administrator
SP List	Store all actions and responces to the questions in the SP List