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Power Automate
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How to restrict who can create a Flow on your SharePoint list?

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Posted on by CU11011415-0 472

We need the Flows to run accordingly, but not everyone should be able to create their own Flow on the same list.

 

How can we disable the Flow menus at the top of a SharePoint list for users who are not part of a certain group, such as Owners?  Even though a user may have Contribute permissions in a SharePoint list, we should be able to restrict who can create a Flow or am I misunderstanding?

 

 

 

Categories:
Building flows
I have the same question (0)
  • v-yuazh-msft Profile Picture
    v-yuazh-msft Microsoft Employee on at

    Hi @ KC,

     

    I have made a research on my side, there is on any feature in Microsoft flow to disable the Flow menus at the top of a SharePoint list for users has Owner or Contribute permissions.

     

    If you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

    https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

     

     

    Regards,
    Alice Zhang

  • CU11011415-0 Profile Picture
    CU11011415-0 472 on at

    Hi Alice, thank you. 

     

    I voted on this idea , 

    set item level security in SharePoint

    by sergeluca

    https://powerusers.microsoft.com/t5/Flow-Ideas/set-item-level-security-in-SharePoint/idi-p/11208

     

    I came across Paul Culmsee's video about using Flow and Http service calls to change user permissions, https://www.youtube.com/watch?v=_-vvlPXv8rc

    Paul presents this at a high level overview so there are still some things I need to figure out and It would in my situation require one of our SharePoint Admins to register my Flow as an app with SharePoint in order to get an Access Token but it looks like a promising technique.

     

    I also read that Plumsail is offering this functionality in one of their products, not sure about Nintex just yet, I've mentioned this to our IT dept.

     

    Paul's technique is great but it is fairly complex and beyond what most domain experts, citizen developers may have experience with.

     I think the rest of the Enterprise domain experts and also the IT dept personnel would benefit from a modular solution rather than having to roll their own and have to register their Flows as apps in the SharePoint Catalog.

     

     

     

     

     

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