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Trigger a flow when an email is sent

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Posted on by aorro93

Hello everyone,

I need to create a flow that triggers when an email is sent by a specific list of users. Unfortunately, there doesn't seem to be a native trigger for this in Power Automate.

The only workaround I can think of is to ask these users to add a technical email address in BCC by default. Then, I could use the "When an email arrives" trigger for that technical inbox to handle the flow logic.

Does anyone have a better workaround or approach for this scenario?

Thank you in advance!

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Building flows

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trice602 16,021 Super User 2026 Season 1 on at

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Hi,

Yes your approach here will work well and is commonly used.

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VictorIvanidze 13,079 on at

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Hello,

1) you can set the "Sent items" as the source folder of "When an email arrives" trigger

2) you can create a scheduled flow and scan the "Sent items" folder periodically.

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David_MA 13,912 Super User 2026 Season 1 on at

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You've already accepted one of the answers, but I would recommend adding a trigger condition to check if the sent by e-mail address is one of the users on your list. The trigger condition would look like this: @or(contains(triggerOutputs()?['body/from'], 'donald.duck@disney.com'), contains(triggerOutputs()?['body/from'], 'mickey.mouse@disney.com'), contains(triggerOutputs()?['body/from'], 'cinderella@disney.com'))

Just replace the e-mail addresses and expand it as needed to include more names. This way, the flow only runs when it is sent by one of these people.

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