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Power Automate - Building Flows
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Trigger a flow when an email is sent

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Posted on by 54

Hello everyone,

I need to create a flow that triggers when an email is sent by a specific list of users. Unfortunately, there doesn't seem to be a native trigger for this in Power Automate.

The only workaround I can think of is to ask these users to add a technical email address in BCC by default. Then, I could use the "When an email arrives" trigger for that technical inbox to handle the flow logic.

Does anyone have a better workaround or approach for this scenario?

Thank you in advance!

  • Suggested answer
    David_MA Profile Picture
    David_MA 8,884 on at
    Trigger a flow when an email is sent
    You've already accepted one of the answers, but I would recommend adding a trigger condition to check if the sent by e-mail address is one of the users on your list. The trigger condition would look like this: @or(contains(triggerOutputs()?['body/from'], 'donald.duck@disney.com'), contains(triggerOutputs()?['body/from'], 'mickey.mouse@disney.com'), contains(triggerOutputs()?['body/from'], 'cinderella@disney.com'))
     
    Just replace the e-mail addresses and expand it as needed to include more names. This way, the flow only runs when it is sent by one of these people.
  • VictorIvanidze Profile Picture
    VictorIvanidze 11,853 on at
    Trigger a flow when an email is sent
    Hello,
    1) you can set the "Sent items" as the source folder of  "When an email arrives" trigger 
    2) you can create a scheduled flow and scan the "Sent items" folder periodically.
  • Verified answer
    trice602 Profile Picture
    trice602 11,627 on at
    Trigger a flow when an email is sent
    Hi,
     
    Yes your approach here will work well and is commonly used.  
     
     

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    ⭐ If this was helpful, please like and mark as a verified answer to help others find this too!

     

     

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    Tom

     

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