Answered

Trigger a flow when an email is sent

(2) Share

Report

Posted on by aorro93

Hello everyone,

I need to create a flow that triggers when an email is sent by a specific list of users. Unfortunately, there doesn't seem to be a native trigger for this in Power Automate.

The only workaround I can think of is to ask these users to add a technical email address in BCC by default. Then, I could use the "When an email arrives" trigger for that technical inbox to handle the flow logic.

Does anyone have a better workaround or approach for this scenario?

Thank you in advance!

Categories:

Building flows

I have the same question (0)

All responses (3)

Answers (1)

Verified answer

trice602 15,404 Super User 2025 Season 2 on at

Like (0)

Report

Hi,

Yes your approach here will work well and is commonly used.

------------------------------------------------

⭐ If this was helpful, please like and mark as a verified answer to help others find this too!

Always glad to help! 💯💯💯💯💯

Tom

Follow me on LinkedIn - Thomas Rice, PMP | LinkedIn

Was this reply helpful? Yes No
VictorIvanidze 13,073 on at

Like (0)

Report

Hello,

1) you can set the "Sent items" as the source folder of "When an email arrives" trigger

2) you can create a scheduled flow and scan the "Sent items" folder periodically.

Was this reply helpful? Yes No
Suggested answer

David_MA 12,982 Super User 2025 Season 2 on at

Like (0)

Report

You've already accepted one of the answers, but I would recommend adding a trigger condition to check if the sent by e-mail address is one of the users on your list. The trigger condition would look like this: @or(contains(triggerOutputs()?['body/from'], 'donald.duck@disney.com'), contains(triggerOutputs()?['body/from'], 'mickey.mouse@disney.com'), contains(triggerOutputs()?['body/from'], 'cinderella@disney.com'))

Just replace the e-mail addresses and expand it as needed to include more names. This way, the flow only runs when it is sent by one of these people.

Was this reply helpful? Yes No