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Power Platform Community / Forums / Power Automate / Trigger a flow when an...
Power Automate
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Trigger a flow when an Outlook Email is categorised using color coding

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Posted on by 1,121

I would to trigger a flow when an email is categorized (color coding) for which there isn't any trigger. If it isn't possible, I am also ok if the flow can be triggered when an email is manually moved to a folder when arrived which as well is not possible. I don't want to filter email with sender or subject to categorize them as the business case doesn't allow. Only feasible option I see is when email is flagged but how can we categorize it? How can I find information related to the flag from flow? There isn't any dynamic properties available regarding any flagging. I ultimately want to create tasks in several buckets in planner for categorized emails. What all options am I left with?

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I have the same question (2)
  • mobashee Profile Picture
    Microsoft Employee on at

    Dear Partner,

    This is not currently achievable from flow can you please submit your idea below

    https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

     

    Did I answer your question? Please consider to mark my post as a solution to help others.

     

    Regards,

    Mohamed Sanuj Basheer

  • joost_s Profile Picture
    8 on at

    Hello,

    Has the above request been made possible already? I'm looking to do exactly the same thing but I couldn't find any solution yet.

    Best wishes,

    Joost

  • rameshmukka Profile Picture
    1,121 on at

    @joost_s 

    Not possible yet. I had to go for alternatives like create Shared Mailboxes for every category I had and forward emails to them and write flows for all those categories.

  • joost_s Profile Picture
    8 on at

    Okay, thanks!

  • lisaneilson82 Profile Picture
    11 on at

    This is the very thing I'm looking for.  We have a shared mailbox for all requests to come back to work in the office but they are categorised by department and we want to forward them to the named department

     

  • BadtzMari Profile Picture
    2 on at
    @RameshMukka wrote:

    I would to trigger a flow when an email is categorized (color coding) for which there isn't any trigger. If it isn't possible, I am also ok if the flow can be triggered when an email is manually moved to a folder when arrived which as well is not possible.

    Create a flow for when an email arrives and put the search folder as your subfolder?

     

    I am doing something similar. I use the trigger for when an email is flagged, but put the search folder my subfolder. That gives me a little more control to intentionally flag items. For example, I have a subfolder of my inbox called Printing. I move manually move print requests into that folder and then flag them and my flow creates a new to-do on my Printing planner. I have another folder for "Websites,"  that adds to-dos to the Websites Planner. 


    It works for what I need to do, but it is not that scalable or dynamic. You need to set up the flows with 1-1 information mapping, and I don't think you can dynamically read in the subfolder variable and use that to map it to the appropriate planner/bucket/etc.


    I wish MS had the functionality of gmail/zapier/trello to create tasks based on Gmail labels, but there is no feature like that yet to use Outlook categories.

  • mcundiff Profile Picture
    38 on at

    This should have been made possible by now.

  • vazexa Profile Picture
    26 on at

    Any news with this?? Including enail categories as triggers will be very useful for a lot of users!!

  • mcundiff Profile Picture
    38 on at

    Insane there are so many options that can be a trigger, yet one as simple as Color Category isn't one of those options.

  • vazexa Profile Picture
    26 on at

    I know! I wouldnt imagine that categories are not flow triggers yet!

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