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Power Platform Community / Forums / Power Automate / Get items is not getti...
Power Automate
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Get items is not getting all items?

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Posted on by 18
Context: I use two flows to collect, aggregate, and provide a progress table for a teams' training hours. The first flow is working fine, where the team member provides their latest training record information to a Microsoft Form and the responses are aggregated into a SharePoint List along with all responses from the entire team. 
When the new response is added to that SharePoint List, it kicks off the second flow with the "When an item is created or modified" trigger. This second flow then has the "Get items" action, which filters the SharePoint List by whatever the employee ID is from the latest submission and sends an email with their year-to-date submissions. 
 
Problem: For the second flow, I keep seeing the "Get items" action not include the most recent item that triggered the second flow (with "When an item is created or modified"). I checked and the "Get items" action doesn't have any threshold and the amount of items it's pulled when filtered is all different amounts - from 1 item to 15+ items. It also says the flow succeeded, it doesn't seem to recognize that something is going wrong between the trigger action to the "Get items" action. What am I missing and why could these new items be excluded from the "Get items" action?
 
Thanks!
 
*Edit to add: The new items created from the first flow are correctly appearing in the SharePoint list - they are all formatted correctly so they could appear in the filtered list in flow #2*
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  • Suggested answer
    Gopala_Krishna Profile Picture
    1,495 on at
    A possible opportunity here could be because of the time gap between the item getting created and flow getting triggered.
    I would suggest to introduce a delay action in the second flow with a 5 second delay between the trigger and the get items action.
     
    Kindly check the results after you do this to identify if it is making any change in the output. Also when the flow gets triggered kindly also check the trigger outputs to see for which item it is getting triggered as your trigger action is "When an item is created or modified"
     
  • Verified answer
    EmilyK1 Profile Picture
    18 on at
    Thank you so much for replying, @Gopala Krishna ! I actually figured it out after posting this to the forum. 
    My SharePoint list recently went over 5,000 items and the "Get items" action was unable to search through more than 5,000 items to filter for all submissions. The solution was to adjust the settings of the "Get items" action to turn on pagination and set the limit to 5,000. Once I did that, it is now filtering all of the items in the list, not just the first 5,000.

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