@johnjohn123
1) Who can edit the MS Flow in-case the creator account no longer exists? can i created a service account and transfer the ownership?
- Yes create the service account and transfer the ownership to service account then service account can edit even if creator account no longer exists.
2) how the connection inside the MS Flow will run in-case the connections' user no longer exists or its password got expired? can i change the connections' username?
- You can add service account for actions and then the flow would use service account connection.
Check this link how to add connection to flow
https://docs.microsoft.com/en-us/power-automate/create-team-flows#modify-a-connection
3) third question, now in our case we have a policy that all the accounts' passwords must be changed after 40 days, even for service accounts, so does this mean that we can not avoid downtime for the MS Flows?
- Please check once with the admin, even we have such policy but such policies are not applicable to service accounts or support accounts.
4) fourth question, if we create a service account >> then what are the permissions needed to :-
- connect to a sharepoint list
- be able to send approval emails
- be able to send emails using outlook connection (as shown in the picture inside my question)
- You can add service account as site collection admin so you don't need to manager permissions for each and every list/library.
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