Automation for all employees in our organisation

(0) Share

Report

Posted on by giovanni

Hello,
how can i set up an automation so that it applies to all employees in our organisation?

Thank you very much .

Kind regards

Categories:

General topics

I have the same question (0)

All responses (4)

Answers (0)

Akj 38 on at

Like (0)

Report

That is as long as a piece of string. If you can tell others and me what you want to do with the flow then we will tell you if it possible.

Was this reply helpful? Yes No
giovanni 2 on at

Like (1)

Report

hello,
ok that works like this. A user receives a system-generated e-mail from an internal system (NAVision) in which the user is mentioned.
Then there are two options, depending on the keyword, a calendar entry is created or deleted for the user by the automation.
In the test, the automation was successful. The automation creates or deletes a calendar entry for the person.

Goal: And this should apply company-wide. In other words, it should apply to all mailboxes.

How do I set up the automation so that it applies to everyone in the company or to a group?

Was this reply helpful? Yes No
sandeepstw 312 Moderator on at

Like (0)

Report

Hi @giovanni ,

To set up company-wide automation for creating or deleting calendar entries based on keywords in system-generated emails -

Power Automate Flow:

Trigger: When a new email arrives in the shared mailbox.
Actions:
Parse the email body to identify the keyword.
Use a condition to check the keyword:
If the keyword indicates creation, use the "Create event" action in the calendar.
If the keyword indicates deletion, use the "Delete event" action in the calendar.
Ensure the flow has permissions to access and modify all user calendars.

Distribution Group:

Add all users to a distribution group if not already done.
Ensure the flow actions target this group for creating or deleting calendar entries.

Mark as solutions if it works.

Thanks,

Sandeep Mishra

Was this reply helpful? Yes No
VictorIvanidze 13,073 on at

Like (0)

Report

Create a service account and assign full access right for all users. Create a scheduled flow that will periodically scan all user inboxes and handle emails.

Was this reply helpful? Yes No