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Capturing all approvals in a summary email?

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Posted on by wenglish

Hello, Moving from 2010 workflows to Power Automate. After a completed workflow in original sharepoint 2010 workflows an email would be sent containg all approvals with time and date stamp. This was helpful as it is a quick summary of all the approvers and responses in one area. I am trying to replicate this in PA. Currently, the response summry dynamic content will only show the last approver when emailing or updating . How can I get a summary of all the approvals on that work flow?

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ScottShearer 25,280 Most Valuable Professional on at

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@wenglish

The answer to your question depends on how your Flow is structured. Is there a single approval step of multiple steps? Do the approval actions require all approvers or just the first one? Are you using custom responses or just Approve and Reject?

Please post a screen shot of your Flow that shows those details and I will try to assist.

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notj 782 on at

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In my case, I saved the approver name and their response to a SharePoint list and reference that later in my Flow. This is probably excessive but my users like to be able to pull up all "signatures" and make sure.

You could save the name, outcome, and approval date to variables in the flow and reference those. Assuming you have two approvals, you could have FirstApproverName, FirstApproverOutcome, FirstApproverDate, and then the same but SecondApprover, etc.

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