Skip to main content

Notifications

Announcements

Replay: Power Platform Community AMA - Copilot Studio | April
Welcome to the Power Platform Communities
News and Announcements icon
Community site session details

Community site session details

Session Id : FM1ynLufKk5VL99dTQr2y+
Power Platform Community / Forums / Power Automate - General Discussion / Flow - Email format
Power Automate - General Discussion
Answered

Flow - Email format

Like (1) ShareShare
ReportReport
Posted on 22 Aug 2017 18:10:27 by mat_it_guy 34

Sup Flow-ers!

 

My company is integrating Flow more and more for many approval processes and also to automate the Flow of information.

 

Big issue though, the email format when sending automated emails populated from sharepoint list fields looks awful!

 

Does anyone have tips to generate more visually appealing emails? Take a look at a basic email that flow sends from a SP list:

 

Sorry it's in french but this is not the point, the issue is that the spacing is atrocious, even though I have formatted it correctly in my Flow template. The parenthesis () are fields that are fetched from a SP list.

 

Any help would be appreciated,

Thanks!

 

Bonjour xxx, Vous avez une demande d'absence de type ( Télétravail - disponible ) pour la période du ( 2017-09-04T13:55:40Z ) au ( 2017-09-05T13:55:40Z ) de la part de Mr. Smith. Pouvez-vous approuver ou rejeter la demande en utilisant les boutons au bas de ce courriel? Voici les info optionnels: Personne à contacter lors de l'absence : ( blahblahblah ) Info supplémentaires : ( blah blah blah )

 

Categories:
General Questions
  • Community Power Platform Member Profile Picture
    Community Power Pla... on 08 Nov 2019 at 22:29:33
    Re: Flow - Email format

    I have the same need.  Have you figured out how to format it?

  • Wozza Profile Picture
    Wozza 29 on 20 May 2019 at 05:13:07
    Re: Flow - Email format

    How do I turn off html - where does that option show up in Flow? I have not got Outlook as an action. The approval sends the message...I'm confused.

     

    Any help would be greatly appreciated.

     

    Warren

  • mat_it_guy Profile Picture
    mat_it_guy 34 on 28 Mar 2019 at 14:36:31
    Re: Flow - Email format

     Is the html option set to yes?

  • evabardun Profile Picture
    evabardun 2 on 28 Mar 2019 at 14:32:25
    Re: Flow - Email format

    The HTML tags are not working for me and showing up in my email.  Help!!

  • Community Power Platform Member Profile Picture
    Community Power Pla... on 07 Nov 2018 at 10:03:32
    Re: Flow - Email format

    Can we have the same HTML formatting for approval emails? My workflow has different formatted emails because the limitations of not being able to HTML format on approval emails and just looks a bit unprofessional - would be good if we could format them all as effectively content/detail is the same

  • Community Power Platform Member Profile Picture
    Community Power Pla... on 07 Sep 2018 at 08:33:15
    Re: Flow - Email format

    Unlike text, which is included in the message body, images are just links. While you may have access to the images, the app or the email platform may not. Try with a picture in the DMZ or from Internet, it works. 

  • Robin_NZ Profile Picture
    Robin_NZ 14 on 18 Jun 2018 at 01:56:00
    Re: Flow - Email format

    Hi, @v-yamao-msft

     

    The HTML line breaks works well for simple text content. Not so much for pictures. 

     

    I have some pictures saved in a SharePoint Online site, and using HTML referring to them. The final email comes out without the picture. It shows the frame of the picture and a little red x icon in top left followed by "The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link posints to the correct file and location." It's clearly not the case, the files are there, and in the place I have free access to. 

     

    Is there a way to generate emails with pictures?

     

    Cheers 

  • WDRC Profile Picture
    WDRC 247 on 19 Apr 2018 at 15:34:50
    Re: Flow - Email format

    That is a great help thanks.

  • Community Power Platform Member Profile Picture
    Community Power Pla... on 23 Dec 2017 at 15:08:58
    Re: Flow - Email format

    I used to make use of Microsoft Flow, to trigger notification email based on "New Email" recevied.

    Is it possible to attach the "New email" as attachment?

     

    -NJ

  • Verified answer
    v-yamao-msft Profile Picture
    v-yamao-msft on 23 Aug 2017 at 07:47:14
    Re: Flow - Email format

    Hi mat_it_guy,

     

    When you configure the action “Office 365 Outlook – Send email”, have you selected “Yes” for Is HTML field?


    Please try to use HTML line breaks when configuring the Body field.


    I have tried the flow configuration likes below, it works fine.


    The email format I received is what I formatted in the flow.

    3.PNG

     

    Hope this could be a reference for you. Please try it on your side and let me know if it will work for you.

     

    Best regards,
    Mabel Mao

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

News and Announcements

Replay: Power Platform Community AMA - Copilot Studio | April
Welcome to the Power Platform Communities

Quick Links

Understanding Microsoft Agents - Introductory Session

Confused about how agents work across the Microsoft ecosystem? Register today!

Markus Franz – Community Spotlight

We are honored to recognize Markus Franz as our April 2025 Community…

Kudos to the March Top 10 Community Stars!

Thanks for all your good work in the Community!

Leaderboard

#1
WarrenBelz Profile Picture

WarrenBelz 146,668 Most Valuable Professional

#2
RandyHayes Profile Picture

RandyHayes 76,287 Super User 2024 Season 1

#3
Pstork1 Profile Picture

Pstork1 66,004 Most Valuable Professional

Leaderboard

Featured topics

How to Ask for Help with Your Power Automate Workflow

Product updates

Microsoft Power Platform Community release plans