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Notification Email for modifications to a document in Microsoft Teams

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Posted on by MG-08011619-0

We want to be able to send an email to an individual when there has been new information input into a document in teams. Can this be set up? If so, can I get a step by step guide on how to get this accomplished.

Thanks,

Mandy

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Power Automate Desktop

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David_MA 14,090 Super User 2026 Season 1 on at

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Documents uploaded to Teams are either stored in the OneDrive of the person who uploads the file (chats) or saved to a folder in the SharePoint document library associated with a channel. Is the document in a channel or in a chat? How you approach this depends on where the file is located.

Also, note, that most people are not going to provide a complete step-by-step guide to do something. The forums are designed for answering specific issues rather than a place to provide training or free consulting services. With that said, what you want to do is not too difficult if the file is stored in the folder associated with a channel. In that case, the high-level steps would be:

Create a flow that triggers when a file is modified (properties only).

Configure the trigger to point to the channel folder where the file is stored.

Then use a send e-mail action to send the notification.

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MG-08011619-0 12 on at

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I'm sorry, I meant files that are kept on micosoft teams for everyone to modify or see.

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David_MA 14,090 Super User 2026 Season 1 on at

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As I mentioned, files are not stored in Teams itself. They are either stored in OneDrive or SharePoint. This doesn't provide much more details on that, but this is the documentation from Microsoft: File storage in Microsoft Teams - Microsoft Support

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