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Power Platform Community / Forums / Power Automate / Extracting Forms Respo...
Power Automate
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Extracting Forms Responses to Email

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Posted on by BazMan

Hello All,

 

I'm new to Forms and Power Automate and was wondering if the following was possible.  I have a form with numerous safety questions.  They are all Yes / No answers but a No response opens a Comments box where further detail is added.  I can get the system to email me notification of a form submission but I'd like to extract all the comments into the body of the mail.  Can I get it to automatically include just the completed comments boxes or do I need to point to every single comments box and see the blanks as well as completed?

 

Thanks in advance

Baz 

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  • Amit Prajapati Profile Picture
    Amit Prajapati on at

    Hi @BazMan You can use the parallel branching in Power Automate. Below is my suggested way:

    1. Create a Flow on trigger of Submit Response of MS Flow and get the response:

    amitprajapati_0-1621663380564.png

     

    2. Initialize the Array varilable of type Array:

    amitprajapati_1-1621663407603.png

    3. Add parallel branch to check if question has no response if question has no response then add the comment in the array, refer the below screenshot:

    amitprajapati_2-1621663517925.png

     

    4. Use the Join to make array to string:

    amitprajapati_4-1621664062197.png

     

    5. Add the output of the join in the body:

    amitprajapati_5-1621664074704.png

     

    Below is my summited responses:

    amitprajapati_3-1621663935831.png

    And below is the email I have received

    amitprajapati_6-1621664141475.png

     

     

    Now you will only received only those comment for those related response is NO.

     

    Hope this help, do verify the answer.

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