How Can I send the PDF generated after an approval in approval app via automated email.

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I am encountering an issue while automating an approval process using Power Automate.

After the approval process is completed, the Approval app in Microsoft Teams provides an option to download the approval summary as a PDF. However, I want this PDF to be sent automatically as an email attachment through Power Automate. Unfortunately, I have not been able to find a way to accomplish this.

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MS.Ragavendar 6,314 Super User 2026 Season 1 on at

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@SS-10010603-0,

I don' think so this would be possible.

however, after the approval is completed, collect the approval information (outcome, approver, comments and date and Item ID )

create a html layout and place the parameters.

use onedrive to convert html to pdf

send the pdf to email.

🏷️ Please tag me @MS.Ragavendar if you still have any queries related to the solution or issue persists.

✅ Please click Accept as solution if my post helped you solve your issue and help others who will face the similar issue in future.

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Riyaz_riz11 4,048 Super User 2026 Season 1 on at

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Hi,

Option 1: Recreate Your Own PDF Summary in Power Automate

Since Microsoft doesn’t expose the default PDF:

Use Power Automate to manually build your own summary.

Generate a custom HTML version of the approval content.

Convert that HTML to PDF.

Attach and send via email.

Steps:

After approval completes, collect:

Approval outcome

Comments

Approver's name

Date

Create HTML summary using a Compose action:

<html> <body> <h2>Approval Summary</h2> Title: @{triggerOutputs()?['body/title']} Requested by: @{triggerOutputs()?['body/requestor']} Response: @{outputs('Wait_for_an_approval')?['body/outcome']} Comments: @{outputs('Wait_for_an_approval')?['body/comments']} </body> </html>

Use OneDrive for Business:

Create file: Save the HTML to OneDrive.

Convert file: Use "Convert file" to change HTML → PDF.

Get file content.

Send email with the PDF as attachment using Send an email (V2).

Option 2: Use Approvals in Microsoft Lists or SharePoint + Flow

If your approvals are tied to items in SharePoint or Microsoft Lists:

Use metadata + Power Automate to store the approval details.

Trigger your own summary generation when approval completes.

You still use Power Automate to:

Track approval outcome

Pull metadata

Generate PDF summary

Send via email

If I have answered your question, please mark it as the preferred solution ✅ . If you like my response, please give it a Thumbs Up 👍.
Regards,
Riyaz

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MS.Ragavendar 6,314 Super User 2026 Season 1 on at

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@SS-10010603-0,

A quick follow-up to see, does the suggestion worked for you or still you were looking for any other approaches or assistance.

🏷️ Please tag me @MS.Ragavendar if you still have any queries related to the solution or issue persists.

✅ Please click Accept as solution if my post helped you solve your issue and help others who will face the similar issue in future.

❤️ Please consider giving it a Like, If the approach was useful in other ways.

Was this reply helpful? Yes No