Power Platform Community Forum Thread Details

I have a use case , where i have to read the email from the outlook group mailbox. Based on the subject or body filters. need to update the category of the email and move to the folder. I also have to summarize the all incoming email and send it to management team every morning.

I need to perform this action in Power automate Any recommendation/Article to follow.

Thanks,

Anurag

Categories:

Using connectors

Using flows

Building flows

Power Automate Mobile App

General topics

Hi @N962908,

Let's get the idea first from here.

(1): Read emails from the Outlook group mailbox, we can use the "When a new email arrives in a shared mailbox" trigger. Specify the group mailbox address.

(2): Filter emails based on subject or body content, you can add a Condition action to check if the email subject or body contains your keywords or patterns. Let's use expressions like contains(triggerBody()?['Subject'], 'keyword') or contains(triggerBody()?['Body'], 'keyword').

(3): Update the category of the email, use the "Categorize email (V2)" action or "Update message" action to set the category of the email.

Specify the category name(s) you want to assign. We have a community resolve thread here.

(4): Move the email to a specific folder, you can use the "Move email (V2)" action. Specify the destination folder path in the group mailbox.

Finally, create a separate flow to summarize all incoming emials and send a daily summary:

Use a Scheduled recurrence trigger to run the summary flow every morning.
Use "Get emails (V2)" action with a filter to retrieve emails received since the last summary.
Aggregate the emails’ key details (subject, sender, received time) into an HTML or text summary.
Use "Send an email (V2)" action to send the summary to the management team.

I am sure some clues I tried to give. If these clues help to resolve the issue brought you by here, please don't forget to check the box Does this answer your question? At the same time, I am pretty sure you have liked the response!