Power Platform Community Forum Thread Details

Hi, I have a Power Automate approval flow (specifically, instant type) that uses Premium connectors. It is correct that only Authors who start the approval flow needs an Premium Per User license becaus the flow runs in his context? On the other hand, isn't it required that Approvers also have a Premium Per User license? In particular, this is what is meant here when in the Faq for terms"runs" here:

Instant flows (button, hybrid triggers) run in the context of the user who invokes them, regardless of the connections used in the flow. If an automated or scheduled flow uses a premium connector, only the owner needs to have a Premium license.
If an instant flow has premium connectors, every user who runs the flow needs a Power Automate Premium license. In such cases, instead of licensing every user, you can license the flow with a Process license.

For complete official faq:

https://learn.microsoft.com/en-us/power-platform/admin/power-automate-licensing/faqs#who-needs-to-purchase-a-premium-license?

Thanks, John

Categories:

Building flows

I am not a licensing expert, so my comments need to be validated by another community member.

Approvers who only receive and respond to approval requests should not need a Power Automate Premium license, even if the flow uses premium connectors. Their role is limited to interacting with the approval task, and they are not executing the flow itself. Approvers in a Power Automate flow are simply interacting with the approval mechanism rather than running or initiating the flow itself. They receive tasks (e.g., email notifications or actionable messages in Microsoft Teams or Outlook) and complete the approval through those interfaces. Since they are not using premium connectors or initiating flows, this action does not count as flow execution, nor does it qualify as multiplexing.