Check-In file in sharepoint through Power automate

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Posted on by RobertJames

I have a sharepoint document library with versioning settings as Major and Minor Versions. I have also enabled check-in and check-out option in the document library.

I have a Power automate flow to approve the documents in the library. In the flow, I am checking out the file after the approval is done, updating the approval status and then checking-in the document. In Power automate I have three options for file check-in as below:

Major Version(publish)

Minor Version( draft)

Overwrite the file

How can I have the follow the versioning settings defined in the document library as in the document library I have "Major and Minor versions". But the same I do not see in the check-in connector. If I select Major version in the check-in connector, will it supersede the versioning settings in the document library?

How this thing works?

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David_MA 12,982 Super User 2025 Season 2 on at

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There are no check-in actions within Power Automate, if that is the question you are asking. You can use an HTTP request to the document library to check in the file. Although, how you've phrased the question I am not sure that is what you want.

But if that is what you are looking for, this is the HTTP request you would send:

The relative path variable is just this portion of the site URL where the document library is located: /sites/sitename/

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Michael E. Gernaey 53,433 Super User 2025 Season 2 on at

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Hi

Then use custom and set it to what you want

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RobertJames 49 on at

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Check in option is there:

Basically, if I have major and minor versioning turned on in the Sharepoint document library, then what should I choose in the below connector to match with the versioning setting in the sharepoint document library. How does the custom value work for this connector? What values are accepted in custom value? I am trying to fix the issue as mentioned in : https://keapoint.com/how-to-fix-the-file-locked-for-shared-use-by-error-in-power-automate-flows/

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David_MA 12,982 Super User 2025 Season 2 on at

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I don't know how I missed the check-in file action. That will make things easier than the method I have been using :-)

What you choose from the options will depend upon what you want to achieve. Is your document library configured to show only published versions to people who can view the documents? If so, do you want them to see the changes? If so, you need to choose publish. If you choose draft, they will not be able to see the change until someone publishes it.

Even though custom option is shown, I don't believe it can be set. I think you need to choose one of the three options.

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