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Power Platform Community / Forums / Power Automate / Group new items create...
Power Automate
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Group new items created in SharePoint list based on order number

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Posted on by 41

I have a ordering app that places orders in a SharePoint list.

A order might have more than one item and each item would have the order number populated in the SharePoint list.

I want to set up a flow that will group all new orders and only send one email containing the details of all items with the same order number.

Currently it send an email for each item that is created in the SharePoint list.

So I basically want it to:

-check if a new item is created in the list

-check the order number

-if the order number doesn't exist, it's the first item for that order

-but if it does exist, add it to the group.

 

Only on the last item must the system send the email notification with all items added details.

 

Hope it makes sense

How can I do this using power automate

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  • annajhaveri Profile Picture
    8,531 Most Valuable Professional on at

    @Johnane  In this case you can create a scheduled flow, which runs every few mins or every hour. Add one field to the SharePoint whether email was sent for that item or not. So the flow will fetch all items where email sent is no. Then group the items based on Order ID, so you can send items for those order id in single email. Let me know if you need detailed steps.

  • Johnane Profile Picture
    41 on at

    Hi @annajhaveri

     

    Can you perhaps show me an example of how I can achieve that.

    Apologies, I'm new to the power platform.

     

    Regards

    Johnane

  • Johnane Profile Picture
    41 on at

    Any suggestions how this can be done?

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