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Power Platform Community / Forums / Power Automate / Send Email from to a L...
Power Automate
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Send Email from to a List's Assigned to person

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Posted on by 104

Hi.

I created a list, where actions are logged.

One of the columns is Assigned to (and it is a person / group column and more than one person can be assigned to the same task)

then i created a flow to send an email when the due date is getting closer.

the email is sent to the "AssignedTo Email address"

and inside the email, i display the Action, the Due date and the Assigned to.

It works but not as i would like to.

the email is sent to each assigned person individually, and on the Assigned to Field, if i use Display name, it only shows the name of the recipient, but I would like it to show the name of all the people assigned to the same task

AgainOpen_0-1678803780070.png

here is where the assigned to goes inside the body

AgainOpen_1-1678803822054.png

these are the other options available

AgainOpen_2-1678803858588.png

if i select Assigned To, this is how it shows on the email

AgainOpen_3-1678804008205.png

 

but if i select Assigned to display name, it only shows one of the 2 names assigned to the job (So, for testing purposes I assigned myself and a colleague to a task, the email i received only shows my name, the email he received only shows his name)

 

I want both names to show.

 

Is this even possible?

 

thanks

 

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  • Verified answer
    v-dezhili-msft Profile Picture
    Microsoft Employee on at

    Hi @AgainOpen ,

     

    Do you want to send an email to all the people in the multi-selection column of a row and all the names are displayed in the same email?
    I have a test for your reference.

    vdezhilimsft_0-1678846021477.png

    vdezhilimsft_1-1678846071914.png

    vdezhilimsft_2-1678846146783.png

    vdezhilimsft_3-1678846172811.png

    vdezhilimsft_4-1678846189826.png

    vdezhilimsft_5-1678846267627.png

     

    Best Regards,

    Dezhi

     

     

     

     

  • CU07110930-0 Profile Picture
    104 on at

    Thank you for your answer. I don't mind the email going individually to each assignee (that is OK) but the thing is, i would like all the assigned people to show on the body of the same email.

     

  • CU07110930-0 Profile Picture
    104 on at

    Me again! i tried your flow but got this error message

    AgainOpen_0-1678870587306.png

     

  • v-dezhili-msft Profile Picture
    Microsoft Employee on at

    Hi @AgainOpen ,

     

    Please show your formula and select action.

     

    Best Regards,

    Dezhi

  • CU07110930-0 Profile Picture
    104 on at

    see below please. Thanks

    AgainOpen_0-1678873195175.pngAgainOpen_1-1678873468894.png

    AgainOpen_3-1678873569198.png

     

  • v-dezhili-msft Profile Picture
    Microsoft Employee on at

    Hi @AgainOpen ,

     

    I suggest you put them under the same apply to each action
    Can I view the output of your select?

    Does your list have null values for that field?

    vdezhilimsft_0-1678955773468.png

     

    Best Regards,

    Dezhi

     

  • CU07110930-0 Profile Picture
    104 on at

    Morning.

    at the moment they are both in the same apply each, but still it is not working. the problems comes with the Join function

    AgainOpen_0-1678956285608.png

    the output of the select name it is long so got 2 screenshots. the task it relates to is one, and 2 people were assigned to it.

    AgainOpen_3-1678956417645.png

     

    AgainOpen_2-1678956384058.png

    But it still stops at the send email part.

     

    Thanks

     

  • Verified answer
    v-dezhili-msft Profile Picture
    Microsoft Employee on at

    Hi @AgainOpen ,

     

    Please try adding a condition.

    vdezhilimsft_0-1678956844198.png

     

    Best Regards,

    Dezhi

     

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