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Send Email from to a List's Assigned to person

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Posted on by 92

Hi.

I created a list, where actions are logged.

One of the columns is Assigned to (and it is a person / group column and more than one person can be assigned to the same task)

then i created a flow to send an email when the due date is getting closer.

the email is sent to the "AssignedTo Email address"

and inside the email, i display the Action, the Due date and the Assigned to.

It works but not as i would like to.

the email is sent to each assigned person individually, and on the Assigned to Field, if i use Display name, it only shows the name of the recipient, but I would like it to show the name of all the people assigned to the same task

AgainOpen_0-1678803780070.png

here is where the assigned to goes inside the body

AgainOpen_1-1678803822054.png

these are the other options available

AgainOpen_2-1678803858588.png

if i select Assigned To, this is how it shows on the email

AgainOpen_3-1678804008205.png

 

but if i select Assigned to display name, it only shows one of the 2 names assigned to the job (So, for testing purposes I assigned myself and a colleague to a task, the email i received only shows my name, the email he received only shows his name)

 

I want both names to show.

 

Is this even possible?

 

thanks

 

  • Verified answer
    Re: Send Email from to a List's Assigned to person

    Hi @AgainOpen ,

     

    Please try adding a condition.

    vdezhilimsft_0-1678956844198.png

     

    Best Regards,

    Dezhi

     

  • AgainOpen Profile Picture
    AgainOpen 92 on at
    Re: Send Email from to a List's Assigned to person

    Morning.

    at the moment they are both in the same apply each, but still it is not working. the problems comes with the Join function

    AgainOpen_0-1678956285608.png

    the output of the select name it is long so got 2 screenshots. the task it relates to is one, and 2 people were assigned to it.

    AgainOpen_3-1678956417645.png

     

    AgainOpen_2-1678956384058.png

    But it still stops at the send email part.

     

    Thanks

     

  • Re: Send Email from to a List's Assigned to person

    Hi @AgainOpen ,

     

    I suggest you put them under the same apply to each action
    Can I view the output of your select?

    Does your list have null values for that field?

    vdezhilimsft_0-1678955773468.png

     

    Best Regards,

    Dezhi

     

  • AgainOpen Profile Picture
    AgainOpen 92 on at
    Re: Send Email from to a List's Assigned to person

    see below please. Thanks

    AgainOpen_0-1678873195175.pngAgainOpen_1-1678873468894.png

    AgainOpen_3-1678873569198.png

     

  • Re: Send Email from to a List's Assigned to person

    Hi @AgainOpen ,

     

    Please show your formula and select action.

     

    Best Regards,

    Dezhi

  • AgainOpen Profile Picture
    AgainOpen 92 on at
    Re: Send Email from to a List's Assigned to person

    Me again! i tried your flow but got this error message

    AgainOpen_0-1678870587306.png

     

  • AgainOpen Profile Picture
    AgainOpen 92 on at
    Re: Send Email from to a List's Assigned to person

    Thank you for your answer. I don't mind the email going individually to each assignee (that is OK) but the thing is, i would like all the assigned people to show on the body of the same email.

     

  • Verified answer
    Re: Send Email from to a List's Assigned to person

    Hi @AgainOpen ,

     

    Do you want to send an email to all the people in the multi-selection column of a row and all the names are displayed in the same email?
    I have a test for your reference.

    vdezhilimsft_0-1678846021477.png

    vdezhilimsft_1-1678846071914.png

    vdezhilimsft_2-1678846146783.png

    vdezhilimsft_3-1678846172811.png

    vdezhilimsft_4-1678846189826.png

    vdezhilimsft_5-1678846267627.png

     

    Best Regards,

    Dezhi

     

     

     

     

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