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Power Apps > Navigation menu > how do I hide specific elements?

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Posted on by Joellelechat

Dear Power Apps Community ~

I am seeking your guidance for an app I have been building. An inventory app that is ideally accessible by normal users (people who want to borrow equipment) and admin users (people who maintain and update the database).

I followed tutorial by Reza (super generous with his time and knowledge): https://www.youtube.com/watch?v=dP74npyyvGc and managed to create a left navigation menu that works! (Yay!).

But now, I am a bit stuck as I would like to hide some navigation items from the normal users, and I don't know how to do this. (please be patient with me - I am a Power Apps beginner 🙂 See my attached file.

I would greatly appreciate if someone could guide me. Thanks in advance ~ Joelle

I also have this list > Admins where i have 2 types of role: User and Admin

roles inventory.png

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Building Power Apps

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madmajor34 15 on at

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Hi,
I would say, use the user function to determine if someone is allowed to see something could be useful,
But the way you are presenting the app it could be easier to use and manage iif you filter with admin rights :
This video explains this really well:

https://www.youtube.com/watch?v=nErEMR5jM-0

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v-jefferni Microsoft Employee on at

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Hi @Joellelechat ,

Ideally, you can have a place to maintain users privileges such as a SharePoint list. Then you will find that the number of icons is equal to the data source generated in OnStart:

So, you can hide icons by generating different tables based on logged in user and their privileges in SP list:

ClearCollect(colNav, If(LookUp(SPlist, UserName = User().FullName, Privilege) = Admin, Table({...},{...},{...},{...},{...}),Table({...},{...},{...})))

As the result, Admins can see five icons and normal users can see three icons.

Best regards,

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Joellelechat 49 on at

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Thank you for getting back to me. The video tutorial helped me a bit.

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Joellelechat 49 on at

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P.S: Sorry, I forgot my manners. I meant to say "Hi", first.

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Joellelechat 49 on at

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Hi,
many thanks for your guidance.

I made some changes and I wrote this:

ClearCollect(colNav, If(LookUp(Admins, currentUser = User().FullName, Role) = "Admin", Table(
{
MenuText: "Home",
MenuIcon: Icon.Home,
ScreenToGoTo: Home
},
{
MenuText: "Resources",
MenuIcon: Icon.Items,
ScreenToGoTo: Resources
},
{
MenuText: "Bookings",
MenuIcon: Icon.CalendarBlank,
ScreenToGoTo: Bookings
},
{
MenuText: "Reports",
MenuIcon: Icon.Database,
ScreenToGoTo: Reports
},
{
MenuText: "Knowledge Base",
MenuIcon: Icon.Notebook,
ScreenToGoTo: KB
}),Table({MenuText: "Home",
MenuIcon: Icon.Home,
ScreenToGoTo: Home
},
{
MenuText: "Resources",
MenuIcon: Icon.Items,
ScreenToGoTo: Resources
},
{
MenuText: "Bookings",
MenuIcon: Icon.CalendarBlank,
ScreenToGoTo: Bookings
})
));
Set(currentUser, User());
Set(adminAccess, IsBlank(LookUp(Admins, Fullname.Email = currentUser.Email && Role.Value = "Admin")));

But now the navigation is not showing to me anymore. (I have a sharepoint list named " Admins" where my Role = Admin...)

I think I messed up somewhere...

Joelle

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Sanshubh 512 on at

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Hello @Joellelechat
@v-jefferni 's way is perfect for your scenario.

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Joellelechat 49 on at

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Hi, yes, I was thinking the same too. It's just that I can't make this happen yet. I messed up somewhere and now the icons don't show to me 😅

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Joellelechat 49 on at

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Hi v-jefferni,
Do you think you could do a quick video capture showing how I can achieve what you have describe? 🙏 please please...

Thank you,
Joelle

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