Copilot knowledge source maintenance/updating

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Posted on by MR-10091350-0

Hello everyone,

I’ve been thinking about how it’s possible to maintain knowledge sources in Copilot Studio. I have multiple Copilots tied to individual text files to ensure that their knowledge is as narrowly focused as possible. However, documents can change over time, and I can’t see how my Copilot can keep up with updates to these documents.

The downside is that if I use SharePoint, I can’t link to just a single document, only an entire site.

Does anyone have experience with this?

Thanks in advance for your help.

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Artur Stepniak 1,539 Super User 2025 Season 2 on at

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Hello,

did you try to add a link to the folder or a SP library and then query it? Not sure how often the indexing occurs, but it's done on a regular basis so it should update the content.

In case of any other questions, let me know. If the answer helped you, mark it, so that others can benefit from it.

Best regards,

Artur Stepniak

Interested in GenAI? Visit my site!

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MR-10091350-0 60 on at

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Hi @Artur Stepniak,

Thank you for answering my question!

I experience that if I link to a specific document in SharePoint to my Copilot Knowledge, I get this error:

Alternatively, I can't see any other options than creating a site and a document library for my single file to ensure that they are dynamically updated. This is what I want - another way to maintain my text files without them being dependent on me manually updating them in Copilot Studio every time there is a change in the documents.

Thank you in advance for your help!

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