Answered

Sharepoint trigger 'for a selected item'

(2) Share

Report

Posted on by Community Power Pla... Microsoft Employee

Hello,

I am trying to use the Sharepoint trigger 'for a selected item' to start a flow. I selected the Site Address and the List Name, but I do not understand how I select an item from the list to trigger the flow. There are no other options.

I would expect to be able to somehow select an item from the list after which the flow would start.

Please advise.

Thanks

Categories:

General topics

I have the same question (0)

All responses (37)

Answers (1)

Sort by

Mike2500 1,247 Super User 2024 Season 1 on at

Like (2)

Report
Copy link

Link copied!

In a SharePoint list that is set to use the modern UI, select an item, and then click flow --> create a flow. This will bring up a list of templates on the right, including "create a custom action for the selected item".

I agree that the trigger named "for a selected item" sounds like a good option, but to my knowlege, MS has not provided any documentation as to how to work with that trigger.

Was this reply helpful? Yes No
v-monli-msft Microsoft Employee on at

Like (1)

Report
Copy link

Link copied!

Hi @Anonymous,

The SharePoint – For a selected item is currently not usable. We will be adding support in SharePoint imminently so that flows created with this trigger will be callable from SharePoint.

Regards,

Mona

Was this reply helpful? Yes No
Community Power Pla... Microsoft Employee on at

Like (1)

Report
Copy link

Link copied!

Hello,

So if I understand correctly this trigger will be activated very soon and will work?

Any idea on a specific date so I can follow this up?

Thanks and regards
Wim

Was this reply helpful? Yes No
v-monli-msft Microsoft Employee on at

Like (1)

Report
Copy link

Link copied!

Hi @Anonymous,

Sorry that we do not have an exact date to tell now.

Regards,

Mona

Was this reply helpful? Yes No
Community Power Pla... Microsoft Employee on at

Like (1)

Report
Copy link

Link copied!

Hello,

It would be very useful to have this. We have a specific case whereby we would like to trigger 2 separate flows that will send approval mails based on changes in specific list items and set a yes/no column to yes in that list if everybody approves.

Thanks
Wim

Was this reply helpful? Yes No
efialttes 14,756 on at

Like (1)

Report
Copy link

Link copied!

@v-monli-msft
Is this new feature interfering with the tradidional way to implemant this, explained by @merwan in by @merwan in https://flow.microsoft.com/en-us/blog/flow-in-spo-document-libraries/ ?
I am having problems with such traditional approach, I explained them briefly in https://powerusers.microsoft.com/t5/Using-Flows/Flow-on-demand-for-a-selected-file-not-available-on-Sharepoint/m-p/57412
Thank you in advance!

Was this reply helpful? Yes No
merwan Microsoft Employee on at

Like (1)

Report
Copy link

Link copied!

Hi @efialttes, this is not expected. Few things to check:
1. Are you checking for Flow#2, Flow#3, etc. after selecting an item in library#2? On-demand flows act on a selected item, so something must be selected.
2. Is the trigger of your flow - "When an HTTP request is received" or "For a selected item"? It must be HTTP Request as the "For a selected item" is not supported (we will start rolling out this functionality in the coming weeks).
3. Could you please confirm that you are creating the Flow using one of the templates in the panel on the right hand side after an item is selected?

Looping in @KeremY as an FYI.

Was this reply helpful? Yes No
Community Power Pla... Microsoft Employee on at

Like (1)

Report
Copy link

Link copied!

Hello @merwan

I tried creating a flow by selecting an item and selecting the template 'Request manager approval for the selected item'. However since my approval flow is a bit more complicated (I need 1 approval by the actual requestor and 2 approval levels via mail followed by an update of the item in the list) I tried to remove some of the building blocks in the flow, but I couldn't.

I then tried to select an item in the list and create a flow from blank, but when I selected the trigger 'When an HTTP request is received' I was unable to add a next action or condition.

I'm glad to hear that the Sharepoint trigger 'for a selected item' will be rolled out in the coming weeks.

Wim

Was this reply helpful? Yes No
efialttes 14,756 on at

Like (1)

Report
Copy link

Link copied!

@Anonymous
Did you check there is not any other action block depending on the outputs of the one you want to delete? IF not, please follow the instructions from the screenshot, a warning message is shown in such a case
Hope this helps

Was this reply helpful? Yes No
Community Power Pla... Microsoft Employee on at

Like (2)

Report
Copy link

Link copied!

Hello @merwan

Let me take advantage of the fact that you are a senior program manager for Flow... 🙂

This is what my ideal scenario would look like:

1. A user creates a new list item and gives it the status 'Pending' in a choice field 'Status'. Data is still missing, so we cannot start an approval flow for management yet.

2. The user has collected the necessary data and sets the choice field 'Status' to 'Pending Approval'. A customized flow (so not one of your templates, but a flow started from a template, but modified or created from blank) is kicked off. If approved the choice field 'Status' is automatically changed to 'Visit Approved'.

3. Once the visit is approved a budget needs to be allocated and approved. The choice field 'Status' is changed to 'Pending Budget Approval' and a second approval flow is kicked off. If approved the choice field is changed to another value again.

This is of course the ideal scenario.

I would already be very happy with a situation whereby a user can select an item in a list, kick off a specific flow we built and have a column of the type 'Yes/No' swiched from yes to no (I know that this works since I build a flow that does that). In my scenario I would then have a 'YES/NO' column called Visit Approved and a second one called 'Budget Approved'. The real status column would need to be modified manually by the user.

Thank your for your thoughts on this.

Regards
Wim

Was this reply helpful? Yes No