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Hi,
I'm trying to build a function into my approval flow where the file attached to a Microsoft Form submission is then attached to the following approval request. Is there a step I need to follow so that the file gets attached to the approval in the format it was submitted? Right now everything just converts to a generic file.
Is not working when you want to add the attachments on the approval, the dynamic content changes and I cannot find the same info in the list. Thank you though
I solved it in one flow. I used Start and wait for an approval, after that you can simply put the IF/NO condition and send email in both cases. If you need more explanation, you can add your own question to community.
I am trying actually to add an approval flow after "appending to array variable" which sends the attachments on email to be approved and after that a condition yes/no to answer the requester approved/rejected. Any chance you can explain step by step this last part? I am trying to combine different flows as I am not technical at all, so not sure what it's going wrong. Thanks a lot, Much appreciated it.
To send all the attachments in one email you need to append each attachment to an array and then add the array to the email just before you send it. The mistake most people make is they add the attachment directly to the email action inside a loop. That will send multiple emails.
Hello Paul, thank you so much for this explanation. I have a question: when several attachments are added to the MS form, many emails will be sent (as many as attachments. At least, that's what I got on my test). Is there a way that all attachments to be sent in 1 unique email? Thank you again!
I agree it would be nice, but unfortunately, that functionality doesn't exist in forms today and I haven't seen it on the road map. As I said, it is possible to do what you are asking, but it would be a completely manual process to build out the form in the flow and save it as a PDF.
Thank you @Pstork1 for your quick response. However I think it would be a possibility to increase the usage of MS Forms, if the responses could be automatically saved as pdf in best case with possibility to save on it also the approval results. We will be able to save a lot of time and paper in daily business, where forms could be one possible tool for. Maybe if you have some idea for workaround, please, let me know
There is no form that you can just attach. But you can save the answers from the form response into the body of the approval or a pdf that you attach. YOu would need to add the questions themselves since they aren't provided as part of the response. However, each question would need to be handled individually since they don't come in as any kind of array.
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